Office Manager

University of New Brunswick; Fredericton; On-site; CAD 53,000 - 73,000; Full time

Job summary

The University of New Brunswick is seeking a dedicated Office Manager for the Office of the President. This full-time role entails managing the Chief of Staff's schedule, handling sensitive inquiries, and overseeing financial operations. Candidates should have significant experience in office management and strong interpersonal skills to navigate a fast-paced environment. The position offers a competitive salary range and a commitment to work-life balance.

Benefits

Pension plan

Minimum three weeks of vacation

Employee and Family Assistance Program

Dental, life, and health insurance

Qualifications

• 7-10 years experience in an office environment; 3-5 years as an office manager or similar.
• Experience analyzing financial data and preparing executive correspondence.
• Requires flexibility to work outside standard hours for urgent matters.

Responsibilities

• Oversee management and preparation of Chief of Staff's schedule.
• Act as primary contact for inquiries to the Office of the President.
• Manage financial tracking, reporting, and office procurement.

Skills

Interpersonal skills

Communication skills

Organizational skills

Technical aptitude

Education

Post secondary degree or diploma in Office Management

Tools

Microsoft Office

Job description

Closing Date : June 24 2025 at 4 : 00 PM

Office of the President

The Office of the President at the University of New Brunswick (UNB) is seeking an exceptional individual to join a dynamic team that drives the strategic vision and mission of the university. As the central hub of leadership and coordination the office plays a pivotal role in aligning all university activities with UNBs core values supporting academic and administrative excellence and representing the institution to external partners including government industry and the broader community.

WHAT WE OFFER

Full-time Continuing Fredericton Campus On-Campus

UNB is committed to ensuring employees can maintain a healthy work-life balance.

Mon - Fri 8 : 15 am - 4 : 30 pm 36.25 hours per week

Mon - Fri 7 : 45 am - 4 : 00 pm 36.25 hours per week (Summer Hours)

Additional Working Conditions :

• Occasional travel between both campuses may be required.
• Use of a university cell phone during off hours to accommodate emergencies or support.

Salary Range : $53301 - $72644 per annum

YOUR FOCUS

Reporting to the Chief of Staff the Office Manager is responsible for the oversight management and preparation of the schedule for the Chief of Staff including meetings and travel as well as day-to-day operations and administration related to the functions of the Office of the President ensuring alignment with the units objective in support of UNBs mission and strategic vision. The position ensures the many university functions processes and communications that run through the office are conducted seamlessly while also focusing on emerging priorities Issues and crises. This position works independently and requires sound judgement and an ability to work under challenging time constraints due to the many priorities placed on the Office of the President. The incumbent must be capable of working in a fast-paced environment with constant changes high volume of work and ever-evolving priorities.

Position summary :

• Ensure the Chief of Staff is fully prepared for meetings by coordinating logistics preparing agendas and materials arranging technology and catering and managing attendee communications.
• Act as the primary point of contact for a high volume of inquiries directed to the Office of the President many of which are complex sensitive or confidential in nature. This requires exceptional diplomacy discretion and sound judgment.
• Provide high-level executive support to senior leadership within the Office including the Chief of Staff Special Advisor to the President (Government Relations) Associate Vice President Indigenous Engagement Human Rights Office and the President.
• Manage and maintain a robust system for tracking tasks priorities and emerging issues to ensure timely and effective follow-up and resolution.
• Serve as the lead financial administrator for the office overseeing financial tracking and analysis preparing detailed financial reports processing invoices and reconciling procurement card transactions. This includes managing complex and frequently changing travel and expense claims for multiple team members.
• Support the Chief of Staff in the development and monitoring of the annual operating budget as well as the strategic use of trust and endowment funds. Maintain accurate and organized financial records.
• Draft and prepare executive-level correspondence and briefing materials for the President and Chief of Staff.
• Provide backup support to the Executive Assistant during absences and peak periods ensuring continuity of operations and service excellence.

WHAT YOU BRING

• Post secondary degree or diploma in Office Management.
• 7-10 years experience in an office environment 3-5 years experience as an office manager administrative coordinator or financial coordinator.
• Experience analyzing and monitoring financial data; interpreting and applying policy; developing systems and processes in an office environment; preparing executive level correspondence; and managing office and technical equipment.
• This position requires a high degree of flexibility including availability outside of standard working hours as team members are frequently called upon to assist with time-sensitive matters emerging issues and crisis management.

Additional Strengths :

• Exceptional Interpersonal and communication skills with ability to work with a wide variety of people at all levels of the organization.
• Strong technical aptitude; intermediate to expert level proficiency in Microsoft office.
• Superior organization skills; able to work with a high attention to detail despite frequent interruptions and competing demands / changing priorities.

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A little bit about us

University of New Brunswick

The University of New Brunswick employs more than 3200 full- and part-time staff including faculty support staff and students. UNB values people and we have proudly been named as one of Canadas Top 100 Employers for 2025 and one of Atlantic Canadas Top Employers for 2024.

UNB is situated on the unceded territory of the Wolastoqiyik and Mikmaq peoples along the banks of the beautiful and bountiful Wolastoq river a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

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WHY CHOOSE UNB

UNB offers a large variety of benefits for employees including a full pension a minimum of three weeks of vacation annually the Employee and Family Assistance Program (EFAP) and dental life and health insurance.

ADMINISTRATIVE PROFESSIONAL AND TECHNICAL GROUP (APT)

This position is part of the non-union Administrative Professional and Technical (APT) group.

COMMITMENT TO EQUITY DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals including women visible minorities Aboriginal persons persons with disabilities persons of any sexual orientation gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however only those selected for an interview will be contacted.

Required Experience :

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 53301 - 72644

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Office Manager • Fredericton, New Brunswick, Canada