Office Manager

Canlan Sports; City of Langley; On-site; CAD 50,000 - 55,000; Full time

Job summary

An established industry player in recreational sports is seeking an Office Manager to ensure efficient operations and exceptional service delivery. This role involves overseeing administrative tasks, managing financial transactions, and maintaining client relationships for events. The ideal candidate will possess strong organizational skills and a background in office management, particularly within a sports context. Join a dynamic team dedicated to excellence and make a significant impact in a vibrant environment.

Qualifications

• 3+ years of office management experience in a sports-related business.
• Strong computer skills and familiarity with accounting and payroll systems.

Responsibilities

• Oversee administrative processes and serve as the first point of contact for employees.
• Manage daily financial transactions including invoicing and payroll submissions.

Skills

Office Management

Accounting

Payroll Systems

Customer Service

Microsoft Office

Education

Diploma or Degree in Business

Certification in Standard First Aid/AED

Job description

Canlan Sports is the largest private sector operator of recreational sports complexes in North America. The company's success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership, and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Rate of Pay: $50,000 - $55,000/year

Exact compensation may vary based on skills, experience, and location.

Job Summary

The Office Manager plays a vital role in maintaining efficient office operations by overseeing administrative processes and serving as the first point of contact for sports complex employees regarding onboarding, employment policies, and employee relations. They lead Joint Health & Safety Committees, ensuring compliance with legislative requirements and workplace safety standards.

Additionally, they manage daily financial transactions, including invoicing, receipts, adjustments, vending, banking, and manual cheque issuance. They ensure timely payroll submissions and the completion of month-end processes and financial reports (AR & AP).

The Office Manager is responsible for maintaining contract relationships, booking birthday parties and corporate events. Once a client accepts a quote from the Sales Manager, the Office Manager creates sales contracts, finalizes contracts with signatures and payments, and updates the booking system with confirmed client details.

Accountabilities

This Role Is Accountable For:

• Sports Complex Accounting and Reporting Support
• Sports Complex Employee Onboarding
• Sports Complex Health & Safety
• Sales Contracts
• Birthday Parties and Corporate Events, Spot Rentals
• Account receivables reporting and collection support
• Invoice submission and payment support
• Regular Manager-On-Duty shifts

Qualifications and Education

• Diploma or Degree in Business, Recreation, Facility Management, or a combination of experience and education (asset).
• Certification in Standard First Aid/AED (asset).
• Possess or willing to obtain and submit a satisfactory background check.

Abilities, Attributes, and Experience

• At least 3 years of successful office management experience in a sports-related business.
• Previous experience with accounting and payroll systems.
• Strong computer skills (Microsoft Office).
• Ability to prioritize effectively and work well with customers, coworkers, and management.
• Creativity and innovation combined with excellent organizational skills.

If you are interested in learning more and becoming part of the Canlan team, please apply online.

Note: Only those applicants under consideration will be contacted. We appreciate your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth, or any other classification protected by law. Reasonable accommodation is available for qualified individuals with disabilities upon request. This policy applies to all practices.