Office Manager

TD; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading financial services firm in Calgary seeks an Office Manager to coordinate administrative duties, provide senior-level support, and oversee a high-performing team. The ideal candidate has a strong background in management and extensive experience with executive-level responsibilities. This role is on-site three days a week and requires a self-starter who thrives in a dynamic environment.

Benefits

Comprehensive health benefits

Retirement programs

Career development opportunities

Paid time off

Qualifications

• Dynamic individual adept at managing multiple priorities.
• Self-starter with a collaborative mindset.
• Experience with sophisticated clients and executives.

Responsibilities

• Coordinate and manage administrative tasks.
• Provide senior level support to leadership.
• Lead a high performing administrative team.

Skills

Effective management

Teamwork

Interpersonal skills

Critical thinking

Creative thinking

Education

7+ years in a similar role or relevant degree

Tools

Microsoft Office Suite

Excel

OneNote

Planner

Job description

Description

The Office Manager is responsible for coordinating and participating in a variety of administrative duties and special projects that drive the team's business goals forward.

This role will report to the Vice President and will manage a variety of administrative and operational tasks to help plan, build, and execute on business priorities including providing senior level administrative support to the Deputy Chairwoman and the Vice President while overseeing other administrative resources, and taking the lead on event planning.

The successful candidate must be a dynamic individual who is adept at balancing multiple, evolving priorities requiring a range of skills, who is an efficient self-starter who works well on a team, and who thrives in a fast-paced, intense, and exciting environment.

This role is based in Calgary, Alberta and requires working from the office Tuesday's, Wednesday's, and Thursday's. Note, the in-person office schedule may change from time to time depending on client engagements.

Key Accountabilities

• Function as a team / office manager.
• Own the execution of day-to-day operational activities for the team including overseeing and providing direction to other administrative resources to ensure service delivery and task coordination. This includes but is not limited to calendar management, expenses, travel, and general office management.
• Provide senior level executive administrative support the Deputy Chairwoman and the Vice President.
• Lead and support a high performing team, overseeing complex and diverse activities while ensuring adherence to operating standards and processes – perform quality checks and validation of work.
• Maintain and be responsible for Calgary office physical space.
• Work closely with the Vice President to define project requirements, scopes, and objectives, then action and delegate accrodingly.
• Help set metrics for the delivery and execution of the projects assigned.
• Be the liaison and key point of contact for internal and external partners for client engagements, communications, and other special project related tasks.
• Establish and maintain excellent working relationships with internal and external partners.
• Contribute to the research and production of internal and external communications, briefing documents, and other materials as required; ensure documentation that is prepared is accurate and properly reflects business intentions.
• Be responsible for monitoring and managing the daily progress of projects, including task lists, and provide a weekly update to the team.
• Ensure all aspects of projects are organized, on time, on budget, and professionally delivered.
• Maintain relevant data management files.
• Consistently exercise discretion in managing information and all matters of confidentiality.

Qualifications

Must be an effective manager.

Must work well in a team but also be able to prioritize and manage own workload to deliver quality results and meet – at times tight – timelines.

Demonstrated interest in working with women leaders and supporting TD's ESG initiatives.

Ability to thrive under pressure and in an ever-changing environment.

Self-starter, entrepreneurial mindset – ability to proactively identify opportunities and fill gaps to help ensure the team meets its business and ESG objectives.

Experience working with sophisticated clients, external partners, and executives.

Superior interpersonal and customer service skills.

Demonstrated maturity, presence, and collaborative approach in dealing with a variety of stakeholders.

Critical and creative thinker.

Experience and / or Education

7 or more years in a similar role or an undergraduate degree or certification in a relevant field of study.

Must be well versed in the full suite of Microsoft Office applications, including Excel, OneNote and Planner.

Geopolitical aptitude is an asset.

Who We Are :

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs.

Additional Information :

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.

Training & Onboarding

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only) :

Sans Objet