Office Manager

Hawthorne Gardening Co.; Airdrie; On-site; CAD 55,000 - 75,000; Full time

Job summary

Scotts Miracle-Gro in Alberta, Canada seeks an Office Manager to lead a small team and oversee a broad range of administrative functions, including customer service, payroll reporting, and records management. You will coordinate data for production and inventory, handle accounts payable/receivable, and ensure timely product deliveries while maintaining compliance with company procedures.

You will supervise 3+ staff, train and evaluate performance, and liaise with drivers, customers, and internal

Qualifications

• 3–5 years of office experience in a manufacturing or warehouse environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office suite or Google Workspace.

Responsibilities

• Supervise office staff; assign work, interview and train employees.
• Process orders, maintain payroll records, and manage AP/AR.
• Prepare shipping documents and coordinate freight with carriers.
• Maintain personnel records, OSHA logs, and inventory data.
• Support Health & Safety program and coordinate with departments.

Skills

Written communication

Verbal communication

Organizational skills

Multitasking

Customer focus

Tools

Microsoft Office

Google Workspace

Job description

Here at Scotts Miracle-Gro there is no such thing as a typical day. Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace. Below are details on an open job.

Position Overview

This Office Manager is responsible for directing and/or providing a broad range of activities including customer service, maintenance of personnel records, payroll reporting, maintenance of data records for production and inventory, and maintenance and reconciliation of accounts payable and receivables. In addition, the Office Manager is responsible for leading a team 3+ individuals that includes but not limited to assists with organizing and conducting activities to assure safe, cost-effective, on-time operating performance, assure product deliveries are timely, and communicates service issues to the appropriate personnel. This work is done in compliance with the procedures defined by the customer and in conformance with company procedures, which involves daily communication and interaction with drivers and customers. The Office Manager may be required to work on holidays and weekends from time to time.

Specific Accountabilities

Supervises work activities of office staff; Assigns and directs work, interviews and recommends hiring, trains employees, evaluates work performance, recommends compensation levels and disciplinary action as appropriate. Develops and encourages team rapport among office staff; Provides and directs administrative support which may include data entry, filing, reporting, and answering phone calls. Provides and directs customer service functions for the growing media orders including processing orders and responding to inquiries; Maintains plant personnel records, workers compensation records, accident and OSHA logs, and enters data for the payroll system; Provides and directs the preparation of all shipping documents necessary to legally ship growing media products. Files and tracks freight rates, fuel taxes, and insurance certificates. May also perform dispatching duties such as contacting carriers to pick up and deliver Scotts and Miracle Gro products, contacting customers to arrange delivery appointments, preparing daily shipping logs, and responding to inquiries; Responsible for the maintenance of all accounts payable and receivables at the plant level. Processes logs and files invoices and purchase orders, maintains and reconciles accounts payable accounts, petty cash fund and customer debits and credits. Maintains and generates inventory goods receipts, physical inventory documents and reports; Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested; Responsible for the daily operations and the administration of the site’s office and dispatch; Working closely with the different departments (internally and externally) at various levels; Assisting in coordinating the Health & Safety Program for the company; Maintain office policies and other records as necessary; Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time; Allocate available resources to enable successful task performance; Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office team; Provide general support to visitors; Enter, manage and dispatch all orders within TMS; Arrange appointments and scheduling; Set up and maintain manual and computerized information filing systems; Direct any e-mail / phone calls / faxes or PDF files to the correct department or person; Responsible for order entry, using a check list for accuracy. This includes pick up/delivery addresses, contacts at each location, PO/SO/Reference #s, using our checklist to be thorough and precise; Resolving any issues regarding any order with the carrier brought to dispatch by Customer Service; To track and trace current loads; Inform the customer the whereabouts of their freight via email, or phone; May perform the same duties as workers supervised; Carry out any additional duties as assigned.

Requisite Qualifications

Three to five years of office experience in a manufacturing or warehouse environment, including prior supervisory experience; Should have excellent written and verbal communication skills; Proficiency in Microsoft office suite or Google office software; Client focused and customer oriented approach is required; Strong organizational skills and able to multitask; Working knowledge of all facets of customer service, purchasing, distribution, marketing and financials. Preferred knowledge is freight cost controls, dispatching, Less than truckload (LTL) carriers, accounts payable and payroll; Ability to work independently & expeditiously, including working under tight timeframes and competing priorities; Demonstrated sound judgement, tact, initiative and flexibility; Focused on meeting commitments & customer satisfaction.

COME GROW WITH US, WHERE THE GRASS REALLY IS GREENER!

The Scotts Miracle-Gro Company (NYSE: SMG) is the world’s largest marketer of branded consumer lawn and garden products, with a full range of products for professional horticulture as well. Scotts Miracle-Gro has helped to grow the nearly $7 billion global consumer lawn and garden market through product innovation, industry-leading advertising efforts and its trusted brands. The brands and products within our portfolio include: Scotts, Miracle-Gro, TomCat, Ortho, RoundUp, Bonnie Plants, Osmocote, Earthgro and Fafard.

Scotts is an EEO Employer.

Notification to Agencies

Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations.

ScottsMiracle-Gro will never ask for payment or financial information at any stage in the recruitment process.