Office & HR Operations Coordinator Prenuvo HQ - Vancouver - People & Culture

Socotra, Inc.; Vancouver; On-site; CAD 65,000 - 79,000; Full time

Job summary

An established industry player is seeking an Office & HR Operations Coordinator to enhance the workplace for nearly 200 hybrid employees. This dynamic role involves managing office operations, supporting HR functions, and fostering a positive employee experience. The ideal candidate will thrive in a fast-paced environment, bringing energy and a proactive approach to their work. With a focus on collaboration, this position offers the opportunity to shape in-office engagement activities aligned with a health-focused culture. Join a team dedicated to making a positive impact on people's lives through innovative healthcare solutions.

Benefits

Free whole-body scans for team members

Flexible vacation policy

Comprehensive benefits package including health, dental, and vision

Growth opportunities

Weekly team connection events

Qualifications

• Experience in office administration and HR coordination is essential.
• Strong communication and multitasking abilities are required.

Responsibilities

• Manage office supplies, vendor relationships, and facility services.
• Support day-to-day HR operations, including onboarding and offboarding.
• Provide administrative support to HR leadership and cross-functional teams.

Skills

Office Administration

HR Coordination

Communication Skills

Interpersonal Skills

Multitasking

Attention to Detail

Education

2+ years of experience in relevant roles

Tools

Microsoft Office

Google Suite

HRIS platforms (e.g., Rippling, Workday, ADP)

Job description

About us

At Prenuvo, we are on a mission to flip the paradigm from reactive “sick-care” to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience across our domestic and global clinics, have allowed us to lead the change against “we caught it too late again".

We are looking for an Office & HR Operations Coordinator to play a vital role in maintaining a well-functioning and engaging office environment supporting close to 200 hybrid employees, while also supporting key HR operational processes. This position will ensure that office administration, employee experience, and HR operations within the office run smoothly, creating a positive and efficient workplace for all Vancouver-based employees, while also remotely supporting employees based in the Toronto office.

This role requires someone who is willing to work in the Vancouver office 5 days a week Monday-Friday. The ideal candidate will bring high energy and a positive attitude, and will be highly detail-oriented, resourceful, and people-focused. They should enjoy fostering a harmonious work environment by collaborating creatively with our Sr. People Ops and Employee Engagement Specialist to develop in-office engagement activities that align with Prenuvo’s dry-company, health- and wellness-focused culture.

What You’ll Do

Office & Facilities Management

• Serve as the main point of contact for all office-related needs, ensuring a well-maintained, organized, and stocked office space.
• Oversee office supplies, vendor relationships, and facility services, including liaising with property management and external service providers.
• Coordinate office events, team meetings, and support the Employee Engagement Specialist with employee engagement activities to foster a collaborative and positive work environment.
• Manage incoming and outgoing mail, shipments, and deliveries as needed.
• Support health & safety protocols, ensuring compliance with workplace regulations.

HR Operations & Employee Experience Support

• Support day-to-day HR operations, including onboarding, offboarding, and managing employee documentation.
• Maintain accurate and up-to-date employee records in HR systems, ensuring data is entered correctly and promptly.
• Work closely with Sr. HR OPs and Payroll & Benefits team to help process employee paperwork, assist with benefits enrollment, and support the implementation of HR policies.
• Help organize and schedule new hire orientation sessions and onboarding activities to ensure a smooth and welcoming start for new team members.
• Assist in monitoring and updating HR compliance documents, such as employee handbooks, policy updates, and acknowledgment forms.

General Administrative & Operational Support

• Provide administrative support to HR leadership and cross-functional teams as needed.
• Assist with reporting, scheduling, and document management to support business operations.
• Help streamline internal processes and operational efficiencies across office and HR functions.

What You’ll Bring

• 2+ years of experience in office administration, HR coordination, or operations-related roles.
• High energy, people-oriented, with a proactive and positive demeanor.
• Excellent communication and interpersonal skills for working with employees across all levels.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office, Google Suite, and HRIS platforms (e.g., Rippling, Workday, ADP).
• Strong attention to detail and ability to handle confidential information with discretion.
• Experience coordinating office logistics, vendor management, and employee events.

Preferred Qualifications:

• Prior experience in HR operations or people-related functions.
• Experience working in a fast-paced or high-growth environment.
• HR certification (e.g., CHRP, PHR, SHRM-CP) a nice to have but not required.

What We Offer

• An avenue to make a positive impact on people's lives and their health
• We believe in preventative healthcare for everyone, including our team - Prenuvo provides free, whole-body scans to each team member
• Growth opportunities are at the heart of our people journey, we’re doing big things with bright minds - there is no single path to success, it can be shaped along the way
• Building strong relationships is at the core of everything we do - our team gets together each week to connect, share, and socialize
• Recognizing time away to restore is vital to our wellbeing - we have a flexible vacation policy and we will encourage you to use it
• We offer a comprehensive benefits package including health, dental, vision, including Mental Health coverage, to support you and your family
• The base salary for this role ranges from $65,000 - $78,500 in local currency, depending upon experience

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

As part of the hiring process, successful candidates will undergo a background check in compliance to applicable federal, provincial, and state rules.

Please be advised that official communication from our recruitment team will only come from our authorized domain [prenuvo.com]. If you are contacted by a recruiter, please ensure their email address ends with @prenuvo.com. We do not use third-party recruitment services or any other email domains for hiring purposes. If you receive communication that you believe to be fraudulent, please report it immediately to [e-mail].