Office Coordinator - New York New York, New York, United States

Sagard Holdings Inc.; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the asset management sector is seeking an Office Coordinator for its Toronto office. The successful candidate will play a key role in managing daily operations, supporting onboarding processes, and coordinating events, contributing to a positive workplace culture. Applicants should have at least 3 years of experience in a similar role and possess strong organizational skills, professionalism, and a proactive attitude.

Qualifications

• Minimum of 3 years' experience in a similar position.
• Strong organizational skills with attention to detail.
• Professional demeanor and ability to communicate effectively.

Responsibilities

• Manage daily office operations and provide guest services.
• Coordinate meetings and events, ensuring smooth logistics.
• Support onboarding processes and manage office supplies.

Skills

Organizational skills

Professional communication

Attention to detail

Proactive mindset

Collaboration

Job description

Sagard Holdings (“Sagard”) is a multi-strategy alternative asset manager with professionals located in Canada (Montreal, Toronto), the US, Europe and Asia. Since 2016, Sagard has grown exponentially. Assets under management have expanded from US$500M to more than US$27B and Sagard’s team of diverse professionals has grown from 50 to more than 400 team members.

Sagard invests across four asset classes: private equity, credit, real estate, and venture capital. Sagard was founded by Power Corporation of Canada as a complement to its global investment holdings and serves as one of its key strategic priorities with strong, long-term growth objectives.

Sagard’s entrepreneurial DNA is palpable across our entire team and is a platform built by entrepreneurs, for entrepreneurs. Sagard looks to generate attractive returns by matching investment opportunities with flexible capital solutions and pairing entrepreneurs with teams that have deep industry knowledge. Sagard develops long-term partnerships and empowers the growth of its investments through a unique global network of portfolio companies, limited partners, advisors, and other valued relationships.

Sagard is a UN PRI signatory and strives to measure and assess the social and economic impact it has on the people and businesses within our network, as well as on our society as a whole.

As the Office Coordinator for Sagard's New York office, you will be a key member of the People & Culture Team, critical to fostering a positive and efficient workplace experience. You will manage daily office operations, provide exceptional guest services, and coordinate meetings and events. This role requires a proactive individual who can manage a variety of responsibilities and contribute to Sagard's culture. Standard office hours are 8 AM - 5 PM EST, with occasional flexibility required.

Your Responsibilities:

• Welcome visitors, manage security registration, handle calls and voicemails, distribute mail (physical and digital), and maintain general office tidiness (opening/closing procedures);
• Manage company-wide communications, such as announcements and invitations;
• Coordinate conference room bookings and maintain the office calendar;
• Monitor and restock office/kitchen supplies, manage vendor relationships and documentation (e.g., Certificates of Insurance), and liaise with building management and delivery services;
• Oversee shipping/receiving logistics (labels, packaging, offsite materials) and manage the inventory and distribution of branded merchandise for U.S. new hires;
• Support the onboarding process for New York-based hires, including workspace setup, office tours, and supply provision;
• Track office expenses using the Concur system and provide general clerical assistance (printing, binding);
• Coordinate logistics for in-office events, company meetings, and visits for teams, clients, and employees, collaborating with relevant stakeholders;
• Manage the full lifecycle of internal social events, from planning and communication to execution and vendor coordination. Provide logistical support to the People & Culture team for events, team-building, and the onboarding/offboarding process (IT and office property);
• Assist with basic IT setup for new hires, troubleshoot minor technical issues, and support ad hoc projects, including office moves and special events;
• Perform other duties and special projects as assigned.

Experience & Qualifications:

• A minimum of 3 years of work experience in a similar position;
• A professional demeanor including business casual attire;
• Familiarity with Workplace Health and Safety Legislation;
• Prior experience in office moves (asset).
• Strong organizational skills with attention to detail; communicates professionally and respectfully in both verbal and written forms;
• Proactive and solution-focused, with a collaborative and inclusive mindset that values teamwork and service;
• Equally able to work in a group or alone: autonomy is key as is a team-player attitude;
• Comfortable using technology and open to learning; able to manage multiple priorities in a dynamic environment;
• Approaches work with integrity, discretion, and professionalism, fostering trust and respect in all interactions.

Sagard is an equal opportunity employer, which values diversity in the workplace. We are therefore happy to accommodate any individual.

If you require accommodation in order to participate in the hiring process, please contact the People & Culture team to make your needs known in advance.

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Diversity, Equity and Inclusion at Sagard

The collection of self-identification data is important for Sagard as the organization wishes to reiterate its commitment to Diversity, Equity, Inclusion & Belonging (DEI). The information candidates share with us will help Sagard to set goals and measure our progress in DEI. Participation in this survey is completely voluntary and anonymous.

Sagard is dedicated to building a team that proudly includes the talent and perspectives of individuals regardless of gender, race/ethnicity, or sexual orientation. We actively seek out diversity and want to build our organization with people from all backgrounds including Indigenous peoples, members of the BIPOC community, members of the 2SLGBTQI+ community and persons living with disabilities (“under-represented communities'').

All definitions provided herein are in accordance with the standards and terminology used by The Institutional Limited Partners Association (ilpa). For additional details on the self-identification definitions utilized in this survey, please visit the following link .

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