Office Coordinator , Full-time, Stratford General Hospital Foundation

Huron Perth Healthcare Alliance; Stratford; On-site; CAD 52,000; Full time

Job summary

An established industry player is seeking a dedicated Office Coordinator to join their team. In this pivotal role, you will provide high-level administrative support to the executive leadership and ensure the smooth daily operations of the office. Your organizational prowess and attention to detail will be essential in managing multiple tasks, coordinating special events, and fostering a collaborative environment. If you are passionate about making a difference in your community and thrive in a dynamic setting, this opportunity is perfect for you. Join a team committed to enhancing the health and well-being of the community through philanthropy and exceptional care.

Qualifications

• 2+ years experience in an office coordinator or administrative role.
• Proficiency in Microsoft Office Suite and CRM software.

Responsibilities

• Provide high-level administrative support to the executive team.
• Plan and coordinate special events, ensuring effective collaboration.

Skills

Detail-oriented

Analytical skills

Organizational skills

Time management

Interpersonal skills

Written communication

Verbal communication

Proactive problem-solving

Strategic thinking

Goal-setting

Education

Post-secondary diploma/degree

Tools

Microsoft Office Suite

CRM software

Job description

POSTING DATE: April 16, 2025
POSTING # 196-25 (Non-Union)

EXPIRY DATE: April 25, 2025

STRATFORD GENERAL HOSPITAL FOUNDATION

NOTICE OF VACANCY

Join Our Team at Stratford General Hospital Foundation: Empowering Community Through Philanthropy.

At the Stratford General Hospital Foundation, we are deeply committed to enhancing the health and well-being of our community. We are dedicated to ensuring that the hospital continues to provide exceptional care for everyone, both now and in the future. With the support of compassionate donors, our Foundation enables the community's investment in state-of-the-art equipment, improved facilities, and a better overall patient experience, ensuring that everyone has access to a hospital equipped to meet their healthcare needs.

Our mission is not just about fundraising; it’s about fostering a culture of giving and inspiring a philanthropic journey for everyone who walks alongside us. By joining our team, you will help build a healthier community and support the vital work of our hospital. We believe in the power of collective action and are looking for a passionate individual eager to make a difference.

Together, we can create a legacy of care, compassion, and progress.

POSITION: Office Coordinator

Primary Site: Stratford

Full-Time (M-F with occasional weekend and evening responsibilities)

Position Summary

The Office Coordinator plays a key role in providing high-level administrative support to the executive leadership team and maintains the day-to-day operations of the Stratford General Hospital Foundation office. This position requires a proactive, highly organized individual who can juggle multiple tasks and responsibilities to ensure the office operates efficiently and effectively. The role also involves planning and coordinating special events, requiring strong project management skills, attention to detail, and the ability to work collaboratively with internal and external supporters.

REPORTS TO: Executive Director, Foundation

DATE REQUIRED: As soon as possible

SALARY: $51,246 per annum

Qualifications

Education:

• Post-secondary diploma/degree or equivalent experience in a related field is preferred.

Experience

• Minimum of 2 years of experience in an office coordinator/administrative position or similar role.

Competencies And Skills

• Professionalism. A high degree of discretion and maturity in handling confidential information.
• Must be very detail-oriented with excellent analytical skills.
• Exceptional organizational and time management skills.
• Must be solution-driven with a constant desire to make things more effective and efficient.
• Excellent interpersonal skills with the ability to interact effectively with all levels of the organization and external partners.
• Excellent written and verbal communication skills.
• Highly organized and resourceful; able to handle multiple tasks within short timelines and prioritize effectively.
• Strong interpersonal skills.
• Strategic thinker.
• Goal-setting and achievement-oriented.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), CRM experience and other relevant software.
• High level of attention to detail and accuracy.
• Discretion and confidentiality.
• Must be proactive, capable of working independently, and able to make sound decisions under pressure.
• Passionate about continued learning and development opportunities for professional growth.
• Valid Driver’s License and access to a vehicle is required.

Working Conditions

• Majority of the time is office setting but flexible to travel to offsite locations.
• Flexible working hours, including weekends/evenings when required for special events.
• Flexibility to occasionally work from home.

As a part of our commitment to the health and safety of our patients, staff and community from COVID-19, the Huron Perth Healthcare Alliance requires that all staff have received the required doses of COVID-19 vaccine approved by Health Canada.

The Huron Perth Healthcare Alliance is an equal opportunity employer that strives to create a respectful, accessible and inclusive work environment. We know that we are strengthened by a diverse workforce and encourage applications from all equity-seeking groups, including but not limited to: Indigenous persons, visible minorities, persons with visible and/or invisible disabilities, persons who identify as women and persons of marginalized sexual orientation and gender identities. Upon individual requests, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview or selection process, please contact Human Resources for assistance.