Office Coordinator Co-op Student

Mesta Electronics, Inc.; Morriston; On-site; CAD 28,000 - 33,000; Part time

Benefits offered by this job

Benefits package

Performance-based incentives

EFAP (Employee Assistance)

Flexible schedules

Stock ownership program

Job summary

Hammond Power Solutions Inc. is seeking an Office Coordinator for a 4-month co-op/intern term in Ontario.

You will assist with the preparation and processing of shipping documentation, communicate with carriers and customers, and support receiving in Microsoft Dynamics 365 (D365). The role involves data entry, records maintenance, and collaboration with internal departments to ensure timely information flow.

Qualifications

• Support admin and shipping functions in a co-op term.
• Assist with inbound/outbound documentation including packing slips, BOLs, and invoices.
• Coordinate with carriers and internal teams on shipments.

Responsibilities

• Prepare and process shipping documentation accurately.
• Communicate with carriers, customers, and internal departments about shipments.
• Support receiving in D365 and verify quantities.
• Monitor outbound shipments and track delays for on-time reporting.
• Provide general office and warehouse support and maintain records.
• Assist with data entry, filing, and document prep.
• Work with teams to ensure timely information flow.
• Participate in process improvements in admin tasks.

Skills

Shipping docs

Carrier communication

Data entry

MS Dynamics 365

Tools

Microsoft Dynamics 365

Job description

Hammond Power Solutions Inc. is a global manufacturer headquartered in Guelph, Ontario, Canada. HPS has grown to become the leader in North America in the custom design and manufacture of dry type transformers. For the past century, HPS has grown to deliver electrical power solutions to global markets and provides solutions for complex applications like, mining, rectifier, drives, traction, wind, solar and many other electrical power applications. The world relies on HPS to continually conceive and produce state-of-the-art transformer technology. We currently have an opening for a Office Coordinator - 4 Month Co op/Intern.

Key Responsibilities

• Assist with the preparation and processing of inbound and outbound shipping documentation, including packing slips, bills of lading (BOL), and commercial invoices, ensuring information is complete and accurate.
• Support communication with carriers, customers, and internal departments regarding shipments, deliveries, and related documentation.
• Assist with freight claims by gathering documentation, tracking information, and supporting follow-up on shipment discrepancies, damages, or losses.
• Support the receiving process in Microsoft Dynamics 365 (D365), including verifying quantities, recording receipts, and maintaining accurate information within the system.
• Monitor outbound shipment information and assist with tracking late shipments, documenting delays, and maintaining records for ship-on-time reporting.
• Provide general administrative support to the shipping office, including organizing documentation, maintaining records, monitoring office and warehouse supply levels, and supporting day-to-day activities.
• Assist with data entry, filing, document preparation, and other administrative duties as required.
• Work collaboratively with internal departments to support effective communication and the timely flow of information.
• Participate in continuous improvement initiatives and identify opportunities to improve administrative processes, documentation, and organization.
• Provide additional office and operational support as required throughout the co-op term.

NOTE: Hammond Power Solutions encourages applications from all qualified candidates. HPS has a great record of accommodating persons with disabilities. Contact our People & Culture team if you need accommodation at any stage of the application process or want more information on our accommodation policies.

Some of the benefits of working at Hammond:

At Hammond Power Solutions (HPS), we provide market-competitive compensation that reflects performance, skills, and current market conditions. For this role, the base salary range is $20-24/hrwith final offers determined by experience, qualifications, and role complexity.

We recognize that exceptional candidates may bring unique strengths, and we do not want this range to limit or discourage anyone from applying. In addition to base pay, this position includes a comprehensive benefits package and is eligible for performance-based incentives. We welcome open conversations about compensation throughout the hiring process.

We are Great Place to Work Certified! Our people work hard for us-so we make sure our benefits work hard for them. Our equitable pay, benefits, and practices prioritize security, health, and well-being while sharing in our business success through variable pay programs and our Employee Stock Ownership Program.

Our core benefits focus on wellness, mental health, and financial security when employees need them the most, early career or getting ready for retirement. We also support work-life balance through flexible work schedules, paid time off, and leaves of absence. Employees and their families also have access to our confidential, best-in-class Employee and Family Assistance Program (EFAP).

We are committed to sustainable business practices and offer opportunities for our employees to support the communities where we live and work through our Hammond Giving Strategy.