Office Coordinator

ThunderSoft; Woodstock; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in Woodstock is seeking an Office Coordinator to oversee daily operations and improve administrative processes. The successful candidate will manage communications, staff activities, and special projects, ensuring efficiency and high-quality support. Candidates should have strong leadership skills and a background in administrative coordination, with 5 to 7 years of relevant experience.

Qualifications

• 5–7 years of professional office coordination or administrative experience required.
• Experience in document and data management systems.
• Familiarity with standard office equipment.

Responsibilities

• Oversee and coordinate daily office operations.
• Manage communications, records, and schedules.
• Compile and analyze data for reporting purposes.

Skills

Communication

Leadership

Organizational

Time Management

Problem-Solving

Education

High School Diploma or equivalent

College degree or equivalent training

Tools

Microsoft Office Suite

Job description

Summary:

The Office Coordinator will oversee and coordinate the daily operations of office activities and ensure smooth project and administrative management. This role involves managing communications, records, and schedules while interfacing with internal teams and external business units. The ideal candidate is a proactive multitasker with strong organizational and leadership skills.

Key Responsibilities:

Develop and maintain efficient systems and routines for office operations.

Coordinate and supervise staff activities, ensuring timely completion of tasks.

Plan, conduct, monitor, and evaluate ongoing office or departmental projects.

Prepare business reports, summaries, and presentations for internal and external stakeholders.

Serve as a liaison with vendors, clients, and other business units.

Maintain up-to-date technical and procedural knowledge related to office functions.

Monitor work in progress and provide guidance to team members.

Take on operational duties as an active contributor within the team.

Oversee and coordinate special or non-routine projects.

Compile, analyze, and present data to leadership and cross-functional teams.

Troubleshoot issues and propose innovative process improvements.

Participate in management-level discussions and initiatives.

Attend and represent the office at relevant meetings; share insights and suggest development strategies.

Skills & Competencies:

Excellent verbal and written communication skills.

Ability to maintain confidentiality and exercise sound judgment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint – Intermediate level).

Strong leadership and interpersonal skills.

Ability to manage multiple projects with competing deadlines.

Highly organized with effective planning and time management capabilities.

Analytical mindset with research and problem-solving skills.

Collaborative team player with the ability to work independently when needed.

Experience in document and data management systems.

Familiarity with operating standard office equipment.

Knowledge of corporate policies and office procedures.

General understanding of mainframe systems or relevant technology platforms.

Education & Experience:

High School Diploma, GED, or equivalent required.

College degree or equivalent training preferred.

5–7 years of professional office coordination or administrative experience required.