Office Coordinator

FDM Group; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A dynamic IT services company in Toronto is seeking an Office Coordinator to manage reception duties, support office administration, and enhance client relationships. The ideal candidate will have strong organizational skills and a customer-focused approach, responsible for booking travel, facilitating meetings, and maintaining a professional office environment. This full-time role offers opportunities for skill development within a fast-paced team.

Qualifications

• Excellent organizational skills and attention to detail are essential.
• A mature, enthusiastic attitude and customer-focused approach are required.

Responsibilities

• Greet and welcome visitors.
• Manage meeting room bookings.
• Coordinate stationery and office supplies.
• Research, book, and organize travel for international staff.
• Support corporate events and operational activities.

Skills

Interpersonal skills

Communication skills

Organization

Attention to detail

Teamwork

Self-motivation

Multitasking

IT proficiency (Word, Excel, Outlook)

Job description

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As part of our fast-paced, growing, and dynamic team, you will play a key role in building client relationships and promoting the FDM brand. The Office Coordinator will provide comprehensive and efficient services, including managing reception duties, office administration, and supporting facilities management to ensure a clean, safe, and well-maintained office environment.

Your responsibilities will include researching, booking, and organizing travel arrangements for Canadian and U.S. staff and consultants, securing the best deals within budget, and maintaining detailed records of all bookings. Excellent organizational skills and attention to detail are essential, along with effective communication with staff and continuous process improvement.

The role emphasizes service excellence—greeting clients, providing refreshments, liaising with contractors, and supporting operational activities. A mature, enthusiastic attitude, willingness to learn, and customer-focused approach are required.

Duties and Responsibilities

• Greet and welcome visitors
• Answer and direct calls
• Manage meeting room bookings
• Arrange courier collections cost-effectively
• Coordinate stationery and office supplies
• Handle administrative tasks, including expense approvals and liaising with finance
• Work with contractors to maintain facilities
• Manage service contracts and recycling facilities
• Oversee health & safety compliance
• Research, book, and organize travel for international staff and consultants, maintaining itineraries and records
• Support corporate events and operational activities
• Perform other related tasks as needed

Required skills include interpersonal and communication skills, organization, attention to detail, teamwork, self-motivation, multitasking, methodical approach, professional appearance, IT proficiency (Word, Excel, Outlook), punctuality, positive attitude, and work ethic.

Additional Details

Seniority level : Associate

Employment type : Full-time

Job function : Customer Service and Other

Industry : IT Services and Consulting

This job posting is active and not expired.

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