Office Coordinator

Energy Vault; Saskatoon; On-site; CAD 40,000 - 55,000; Full time

Job summary

An organization is seeking a detail-oriented and self-motivated Office Coordinator to enhance their office operations in Saskatoon. This full-time position entails managing communications, scheduling, record keeping, and administrative support to HR and Safety departments. Applicants should have a relevant certificate/diploma and some experience in an office setting. The successful candidate will be an essential point of contact, ensuring smooth office functioning while promoting a positive work environment.

Benefits

Employer-paid health benefits

Employer-matching pension plan

Paid time off during winter holiday closure

Qualifications

• Requires post-secondary office administration certificate/diploma.
• 1-2 years of office administrative assistant and/or receptionist experience working in an office environment is preferred.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Handling incoming and outgoing correspondence, including phone calls, emails, and other forms of communication.
• Organizing meetings, appointments, and travel arrangements.
• Maintaining organized files and databases, both physical and digital.
• Preparing reports, presentations, and other administrative documents.
• Ensuring the smooth functioning of the office environment, including ordering supplies and maintaining equipment.
• Interacting with clients and customers, addressing inquiries, and resolving issues.
• Assisting with the planning and execution of company events, training sessions, and meetings.
• Processing daily incoming and outgoing mail, arranging courier pick up services as required.
• Provides general administrative support for Human Resources and Safety Departments.

Skills

Strong oral and written communication skills

Attention to detail

Organizational skills

Customer service skills

Discretion and integrity

Education

Post-secondary office administration certificate/diploma

Tools

Microsoft 365

Job description

Job title:Office Coordinator
Employer name:SARC
Posted date:July 14, 2025
Location:Saskatoon

# Positions:1
Employment Terms:Full-time, Permanent Position
Apply by:July 23, 2025

Description:
SARC is looking for an energetic, positive, and professional self-starter to join our team as an Office Coordinator. The Office Coordinator reports to SARC’s Executive Assistant. Your primary responsibility is to support day-to-day activities of the office by performing reception, administration, and other office tasks, while also providing administrative support to the Human Resources and Safety departments.

SARC is a provincial association that provides services to nonprofit organizations to expand their potential and support the work they do within their communities.

Key Responsibilities:

• Communication: Handling incoming and outgoing correspondence, including phone calls, emails, and other forms of communication.
• Scheduling & Calendaring: Organizing meetings, appointments, and travel arrangements.
• Record Keeping: Maintaining organized files and databases, both physical and digital.
• Document Management: Preparing reports, presentations, and other administrative documents.
• Office Management: Ensuring the smooth functioning of the office environment, including ordering supplies and maintaining equipment.
• Customer Service: Interacting with clients and customers, addressing inquiries, and resolving issues.
• Event Planning: Assisting with the planning and execution of company events, training sessions, and meetings.
• Processing daily incoming and outgoing mail, arranging courier pick up services as required
• General administrative support for Human Resources and Safety Departments Provides back-up support to the Administrative Assistant.
• Attends training and workshops as required.
• Performs other duties as assigned.

Education/Work Experience:

• Requires post-secondary office administration certificate/diploma.
• 1-2 years of office administrative assistant and/or receptionist experience working in an office environment is preferred.
• An equivalent combination of education and experience may be considered.

Knowledge and Skills:

• Strong oral and written communication skills.
• Exceptional attention to detail, and highly effective organizational and administrative skills are essential.
• Discretion is required as the position is privy to, and works with, sensitive and confidential information.
• Exhibits high ethical conduct; acting with integrity, sensitivity, and confidentiality
• Demonstrated proficiency in Microsoft 365; comfortable learning new technical systems as needed.
• Typing speed – minimum 50 words per minute.
• Requires sound judgment and exceptional customer service skills.
• Tact and diplomacy are essential.
• Must be committed to teamwork and meeting team goals.
• Must maintain a consistently professional demeanour as the position is a first point of contact for SARC, while remaining highly personable and approachable in the company of people of all abilities, cultures and backgrounds.
• Must provide a satisfactory criminal record check as a condition of employment.

Working Conditions:

• Works onsite in an office setting.
• Works in an environment where there is continuous change and frequent interruptions. Flexibility and the willingness to change priorities and deadlines are also required.

This position offers a competitive compensation package including employer-paid health benefits, employer-matching pension plan, and paid time off during our winter holiday closure.

SARC/SARCAN Recycling is committed to advancing a diverse and inclusive environment. In fact, we were founded on these very values. We welcome individuals of all backgrounds, abilities, and life experiences. We believe that each team member’s differences are what bring us together, deepening understanding and respect for each other. We acknowledge there are barriers many individuals have faced and still face in employment. SARC/ SARCAN Recycling creates workplaces that are open, inclusive, and where all employees can contribute.

SARC/SARCAN will reasonably accommodate applicants’ needs, upon request, throughout all stages of the recruitment process. Please contact[emailprotected] with any accommodation requests or inquiries and a member of our Human Resources team will respond to you.

How to apply:
If you are interested in this opportunity, please apply online or submit your resume and cover letter by email to [emailprotected] by July 23, 2025.

We thank all candidates for their interest; however, only those selected for an interview will be contacted. SARC may retain candidate résumés/applications on file for future consideration.