Office Coordinator

Our client, a leading manufacturing company based in Richmond, BC, is seeking a dedicated Office Coordinator to join their dynamic team. Partnered with SoluZone Consulting Inc., this organization is committed to excellence in the manufacturing industry, delivering high-quality products and fostering a collaborative work environment. Join a team where your organizational skills and proactive attitude will make a meaningful impact.

Role Description

This is a full-time, on-site position for an Office Coordinator located in Richmond, BC. The role is essential to ensuring smooth office operations, with a focus on accounts receivable, reception duties, and providing backup support for accounts payable. Comprehensive training will be provided to ensure success in the role.

Key Responsibilities:

Accounts Receivable (A/R):

• Manage customer payment collections and follow up on outstanding invoices.
• Process deposits accurately and in a timely manner.
• Prepare and send out customer statements to maintain clear communication.

Reception:

• Answer and manage a 5-line phone system, directing calls professionally and efficiently.
• Greet visitors and clients warmly upon arrival, ensuring a positive first impression.

Backup Support:

• Provide support for Accounts Payable (A/P) tasks as needed, including invoice processing and vendor communication.
• Maintain a tidy and organized office environment to support team productivity.
• Collaborate with team members to streamline administrative processes.

Work Schedule

• Hours: Monday to Friday, 8:30 AM to 5:00 PM

Qualifications

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both verbal and written, for professional interactions with customers and vendors.
• Comfortable handling a multi-line phone system and providing a welcoming presence for visitors.
• Basic understanding of accounts receivable and payable processes (training provided).
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar software.
• Ability to work collaboratively in a fast-paced manufacturing environment.
• High school diploma or equivalent; post-secondary education in business or administration is a plus.
• Previous experience in an office or administrative role is an asset but not required.

Compensation and Benefits

• Salary: $24 per hour
• Training: Comprehensive on-the-job training provided to ensure confidence in all duties.
• Environment: Join a supportive team in a well-established manufacturing company.

Why Join?

• Stability: Work with a reputable manufacturing company in Richmond, BC.
• Growth: Gain valuable experience in office administration with training and support.
• Impact: Play a key role in ensuring smooth operations and excellent customer experiences.