Office Coordinator

Capstone Infrastructure Corporation; Ontario; On-site; CAD 70,000 - 80,000; Full time

Job summary

Capstone Infrastructure Corporation is seeking a motivated Office Coordinator for their Cardinal, Ontario facility. The ideal candidate will handle payroll, financial reporting, and administrative tasks, ensuring smooth operations in a dynamic environment. This on-site role values organization, attention to detail, and effective communication while offering a competitive salary and benefits.

Benefits

Competitive salary and benefits

Pension and bonus plan

Supportive work environment

Qualifications

• Minimum post-secondary education with a diploma in business administration.
• 5+ years of experience in office administration and accounting.
• Knowledge of GAAP / IFRS and HR practices.

Responsibilities

• Manage payroll, accounts payable, and financial reporting.
• Develop and implement office policies and procedures.
• Coordinate meetings and manage daily office operations.

Skills

Financial Analysis

Attention to Detail

Problem Solving

Organizational Skills

Customer Service

Education

Business Administration Diploma

Tools

Microsoft 365

Great Plains

Concur

ADP

Job description

1 day ago Be among the first 25 applicants

Reports To : Plant Manager

About Us :

We are a 156MW power plant located in Cardinal, Ontario, looking for a skilled and motivated Office Coordinator to join our team. If you’re passionate about processes and procedures, thrive in a supportive yet independent role, and enjoy working in a collaborative environment, we want to hear from you!

This is an on-site role with day-to-day office presence expected.

Key Responsibilities :

• Duties include payroll, accounts payable, accounts receivable, cash flow, and month-end and quarter-end financial reporting using Great Plains / Concur.
• Assist with the preparation of the annual facility budget.
• Ensure pension payments, reports, and annual filings are timely and accurate.
• Oversee facility upkeep such as grounds, office maintenance, and office equipment.
• Develop, implement, and ensure adherence to office policies and procedures.
• Provide administrative support using Microsoft 365 (Excel, Word, Outlook, Access).
• Assist with the CMMS system software for purchasing and inventory.
• Manage the day-to-day operations of the office to ensure efficiency and organization.
• Handle freight and customs for all plant shipments, incoming and outgoing.
• Provide front desk support and ensure high-quality customer service.
• Maintain up-to-date filing systems and vendor records.
• Coordinate meetings, travel arrangements, and internal communications.
• Manage landowner transactions, including remittances, reimbursements, and correspondence.
• Plan, organize, and attend company social events.
• Support staff training and development in collaboration with management.

Knowledge and Qualifications :

• Minimum post-secondary education with a two or three-year college business diploma with a strong foundation in finance, human resources, and accounting. Business Administration Diploma preferred.
• Knowledge of finance, accounting, budgeting, and payroll principles, including GAAP / IFRS.
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Requires a minimum of five years of managing office administration and AP / accounting experience.
• Strong HR knowledge, including onboarding and confidentiality practices.
• A good knowledge of computer systems and computer programs.
• Experience with accounting and payroll systems, Microsoft Dynamics GP, Concur, and ADP preferred.
• Must be comfortable with MS Excel and spreadsheets in general.
• Must be familiar with MS Word and CMMS.
• Knowledge of operations & supply chain management.
• Work requires a willingness to work a flexible schedule and meet strict deadlines.
• A valid driver’s license & a favourable police background check.
• Able to lift 50 pounds.
• Excellent problem-solving and critical thinking skills.
• Strong organizational skills, attention to detail, and ability to work independently.
• Confident communicator, comfortable interacting with all levels of staff.
• Proactive, reliable, adaptable, and team-oriented.

What We Offer :

• Competitive salary and benefits, including a pension and bonus plan.
• Supportive and professional work environment.

How to Apply :

Please submit your resume and a cover letter outlining your relevant experience and why you’re a great fit for this role.

Cardinal Power and Capstone are strongly committed to Diversity, Equity, and Inclusion and aim to create a healthy, accessible, and rewarding work environment that highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we accommodate individuals with disabilities during the recruitment process in accordance with applicable laws.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Compensation details : $70,000 - $80,000 Yearly Salary