Office Coordinator

Naylor Building Partnerships Inc.; Oakville; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading office solutions provider in Oakville is seeking an Office Coordinator to manage reception duties, office administration, and support special events. The ideal candidate should possess a degree/diploma in a related field with proven skills in communication and proficiency with MS Office. This role offers an exciting start for new graduates in a supportive working environment.

Qualifications

• Recent graduates and individuals with a degree/diploma in Business/Office Administration are welcome.
• Candidates should be professional and organized.
• Experience in office administration is an asset.

Responsibilities

• Answer reception calls and direct callers.
• Maintain office supply inventory and manage subcontractors.
• Coordinate special events and general office duties.

Skills

Excellent verbal and written communication skills

Proficiency with MS Office (Excel, Word, Outlook)

Professional phone manner

Ability to multitask in a busy office environment

Education

University degree or College diploma in a related field

Job description

Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you!

Key Responsibilities:

Reception/ Dispatch

• Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.
• Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
• Act as a backup for Customer Service, answering and escalating calls where appropriate
• Coordinate courier services and receive all couriered envelopes and packages.

Office Administration

• Maintain office supply inventory and ensure stock room is organized and replenished
• Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
• Place orders for business cards/printing items
• Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
• General office duties such as ordering catering, stocking fridges, printing binders, filing
• Provide backup for quotes email, forwarding emails as appropriate
• Booking flights, hotels, cars

Education/ Experience:

• University degree or College diploma in a related field (Business/ OfficeAdministration graduate is considered an asset)
• Excellent verbal and written communication skills
• Professional phone manner
• Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
• Ability to multitask in a busy office environment
• Willingness to take on other duties as needed

We are committed to providing an inclusive and barrier-free workplace that reflects the communities we serve.Naylor will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, AODA 2005, and Naylor’s Accessibility Policy.If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request [e-mail].