Office Coordinator

Randstad Canada; Mississauga; On-site; CAD 30,000 - 60,000; Full time

Job summary

An international supplier of sensor systems is seeking an Office Administrator in Mississauga. This permanent role involves ensuring smooth office operations, supervising HR and Finance tasks, and providing customer service. Candidates should have at least 2 years of experience in office coordination and be proficient with Sage 50 Quantum. Competitive benefits include medical plan and vacation days.

Benefits

Opportunity for salary increase based on performance

2 weeks vacation, 2 personal days, and 4 sick days

Bonus potential

Medical and Dental benefits after 90 days

Qualifications

• At least 2 years in an office coordinator role handling HR, Finance, Shipping & Receiving.
• Experience with financial analysis and accounts receivable.
• Strong communication skills for local and international collaboration.

Responsibilities

• Ensure smooth office operations and contribute to company growth.
• Supervise external service providers and manage contracts.
• Handle bookkeeping, cost control, and KPI reporting.

Skills

Customer Service

Human Resources

Finance

Communication

Office Management

Tools

Sage 50 Quantum

Job description

Our client, an international supplier of sensor systems for automation equipment in the manufacturing industry, is looking for an Office Administrator to join their team at their Mississauga location, seconds away from Square One. This is a permanent position. If you have experience in Customer Service, Human Resources, Finance, and Administration, this could be an ideal opportunity for you.

Advantages

What's in it for YOU...

• Opportunity for salary increase based on performance
• 2 weeks vacation, 2 personal days, and 4 sick days
• Bonus potential: Set goals and be rewarded upon completion
• Medical and Dental benefits after 90 days

Responsibilities

The Office Administrator ensures smooth office operations and contributes to company growth. Responsibilities include supervision, financial tasks, HR, and customer service.

Key Responsibilities:

Administration:

• Supervising external service providers
• Managing contracts for services like telephone, vehicle fleet, internet, and rent
• Maintaining records, correspondence, and procuring office equipment
• Overseeing disaster and emergency procedures
• Organizing travel and company events
• Ensuring compliance with company procedures and laws

Finance:

• Bookkeeping, cost control, and planning with the Country Manager
• Participating in KPI reporting meetings
• Approving invoices and monitoring overdue payments
• Coordinating with HQ Finance & Compliance on reporting and taxes

Human Resources:

• Recruitment and onboarding of new employees
• Supervising administrative staff
• Managing payroll, absences, and vacations
• Updating the employee handbook

Customer Service:

• Primary contact during startup or if working alone
• Supervising customer service team and processes
• Handling quotes, orders, invoicing
• Managing inventory and quality returns

The Office Administrator reports to the Country Manager and collaborates with the Sales and Finance teams at HQ.

Qualifications

What you bring:

• At least 2 years in an office coordinator role handling HR, Finance, Shipping & Receiving
• Experience with financial analysis and accounts receivable
• Proficiency with computer programs, preferably Sage 50 Quantum
• Strong communication skills for local and international collaboration
• Comfort working independently in a small team environment
• Ownership and initiative in office operations

Summary

If you meet these criteria, register for a Randstad account and apply online. We value all applicants, but only those with relevant experience will be considered.

Randstad Canada is committed to diversity, equity, and inclusion, ensuring an accessible workplace for all candidates and employees. Please indicate any accommodation needs by emailing [e-mail].