Office Coordinator

White Spot; Canada; On-site; CAD 30,000 - 60,000; Full time

Job summary

A real estate office in Canada is seeking an organized and motivated individual to support day-to-day operations. The role includes greeting clients, managing routine tasks, and assisting realtors with CRM tools and event coordination. Ideal candidates will have prior administrative experience and a strong customer service mindset. This position requires on-site presence, Monday to Friday, from 8:30 am to 4:30 pm.

Qualifications

• 1+ years experience in an office/administrative role is required.
• Experience in real estate or similar industry preferred.

Responsibilities

• Provide friendly, solution-focused support to realtors and clients.
• Manage routine office tasks including supply orders and maintenance coordination.
• Handle order intake, payment processing, and basic billing.
• Assist with event planning and coordination.

Skills

Strong communication and interpersonal skills

Excellent organization and time management

Customer service mindset

Tech-savvy

Attention to detail

Education

Post-secondary education

Tools

CRM systems

Job description

In this role, you’ll be at the heart of the action, helping ensure the smooth day-to-day operations of a busy real estate office. From greeting clients and answering phones to supporting realtors with everything from CRM tools to event coordination, you’ll be a key player in helping the team thrive.

If you’re motivated, eager to learn, and love keeping things organized, this could be the perfect fit. Real estate experience is a plus, but not a must—we’re looking for someone with a can-do attitude, a willingness to grow, and a genuine interest in the industry.

Duties and Responsibilities:

The key job functions are:

• Provide friendly, solution-focused support to realtors and clients via phone, email, and in person.
• Manage routine office tasks (e.g. supply orders, maintenance coordination) and support other locations as needed.
• Handle order intake, payment processing, deposits, and basic billing.
• Promote and support tools and services, including light CRM guidance and documentation.
• Help improve office processes by collaborating with teammates and contributing to best practices.
• Create and update simple support resources (e.g. how-to guides, FAQs).
• Assist with event planning—booking venues, coordinating vendors/staff, managing invites, budgets, and ticketing.

Education:

• Post-secondary is considered an asset.

Experience:

• 1+ years experience in an office/administrative role is required.
• Experience in real estate or similar industry preferred.

Skills:

• Strong communication and interpersonal skills
• Ability to work collaboratively in a team-focused environment
• Excellent organization and time management
• Customer service mindset with a proactive, solution-oriented approach
• Comfortable with multitasking and shifting priorities
• Tech-savvy; able to learn and support CRM systems and office tools
• Attention to detail, especially with data entry and event coordination
• Ability to take initiative and work independently when needed

Base Salary:

• Salary based on experience.

Work Hours:

• 8:30am – 4:30pm.
• Monday to Friday.

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.