office coordinator

Government of Canada - Central; Bolton; On-site; CAD 40,000 - 60,000; Full time

Job summary

A government agency in Canada is looking for an administrative support professional. This role requires reviewing administrative procedures, maintaining budgets, and coordinating office services. Candidates must have a secondary school graduation certificate and relevant experience, with proficiency in MS Office tools. The position is on-site with a focus on efficiency and detail-oriented tasks. Apply now for this exciting opportunity!

Qualifications

• 1 year to less than 2 years of relevant experience.
• Ability to work in a fast-paced environment and under pressure.
• Attention to detail with managing a large workload.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of establishment.
• Administer policies related to access to information and privacy.
• Co-ordinate and plan for office services.
• Prepare operating budget and maintain inventory controls.
• Assemble data and prepare reports and correspondence.
• Oversee and co-ordinate office administrative procedures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Electronic mail

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Experience and specialization

• Electronic mail
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability