Office Clerk

Quantum Management Services Ltd.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

Quantum Management Services Ltd. is seeking an Office Clerk to join their team on a temporary 18-month contract. The role involves providing administrative support, managing records, and improving office processes in a dynamic environment. The ideal candidate will have relevant experience, a background in business or finance, and strong organizational skills to thrive in this fast-paced position.

Qualifications

• 1–3 years of relevant administrative experience.
• Experience in fast-paced, multi-leader environments.
• Ability to identify and suggest process improvements.

Responsibilities

• Provide clerical and administrative support to the department.
• Prepare reports and format documents accurately.
• Manage and maintain records according to retention policies.

Skills

Organizational Skills

Multitasking Skills

Communication Skills

Interpersonal Skills

Financial Awareness

Tech-savviness

Education

Postsecondary education in Business Administration, Finance, or related field

Tools

Microsoft Office Suite

SuccessFactors (SAP)

Job description

Job Type: Temporary; 18-month contract (with potential to extend)

We’re seeking a highly organized and proactive Office Clerk to support the daily operations of our client. Responsibilities include document preparation, calendar coordination, records management, and handling internal and external communications to ensure smooth workflows. The ideal candidate thrives in a fast-paced environment, manages multiple priorities effectively, and seeks process improvements. Resourcefulness, tech-savviness, and a commitment to quality support are essential.

Key Responsibilities:

1. Provide clerical and administrative support to the department or division.
2. Prepare reports and format documents with accuracy, professionalism, and confidentiality.
3. Manage and maintain records according to standards and retention policies.
4. Respond to inquiries and support communication within the department.
5. Coordinate document flow in and out of the team.
6. Identify and suggest improvements to administrative processes.

Skills & Qualifications:

1. Postsecondary education in Business Administration, Finance, or related field.
2. 1–3 years of relevant administrative experience.
3. Experience with SuccessFactors (SAP) is an asset.
4. Proficient in Microsoft Office Suite.
5. Strong organizational and multitasking skills.
6. Experience in fast-paced, multi-leader environments.
7. Financial awareness and sound judgment.
8. Excellent communication and interpersonal skills.

Please send your resume in Word format to Sarah Villarroel at [e-mail].

Our virtual doors are open! We conduct interviews via web applications. Contact us today for your next opportunity.

Seniority Level

• Associate

Employment Type

• Contract

Job Function

• Administrative
• Office Administration

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