Office Assistant (Must Speak & Write Chinese)

For Her NYC; Golden Horseshoe; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player in women's apparel is looking for a dedicated Office Assistant & Data Entry Specialist. This role involves managing data efficiently while supporting general office duties. The ideal candidate will be fluent in both Chinese and English, possess exceptional typing skills, and have a keen eye for detail. You'll be responsible for data entry, document processing, and maintaining office communication with vendors and suppliers. Join a dynamic team where your contributions will enhance operational efficiency and support the growth of a quality-focused organization. If you thrive in a fast-paced environment and have a passion for organization, this opportunity is perfect for you!

Benefits

Employee discount

Flexible schedule

Paid time off

Qualifications

• Fluent in Chinese and English with strong writing and speaking skills.
• Experience with data entry software and database management tools.

Responsibilities

• Input and maintain large volumes of data accurately in various systems.
• Assist in document processing and file management for business operations.

Skills

Data Entry

Attention to Detail

Fluency in Chinese (Mandarin or Cantonese)

Fluency in English

Typing Skills

Organizational Skills

Education

Associate Degree

Tools

Microsoft Excel

Google Sheets

Microsoft Word

Google Docs

Job description

For Her NYC is a well-established women's apparel manufacturer dedicated to quality and efficiency. We are seeking a highly organized and computer-savvy Office Assistant & Data Entry Specialist who is fluent in Chinese (Mandarin or Cantonese) and English to support our office operations. This role is ideal for someone with strong attention to detail, excellent typing skills, and the ability to manage large amounts of data efficiently while assisting with general office duties.

WALKING DISTANCE TO THE TRAIN STATION

Key Responsibilities

1. Data Entry & Record Management:
   Accurately input, update, and maintain large volumes of data in spreadsheets, databases, and internal systems. Verify data for accuracy and completeness, ensuring consistency across documents. Organize and categorize data to ensure quick retrieval and easy access. Maintain detailed records of inventory, orders, and vendor information related to the business.
2. Document Processing & File Management:
   Create, format, and edit reports, invoices, purchase orders, and other business documents. Assist in translating and formatting documents in Chinese and English.
3. Communication & Office Administration:
   Assist in coordinating with vendors, suppliers, and internal teams to track shipments and confirm order details.
4. Data Verification & Quality Control:
   Cross-check and verify information across multiple sources to ensure accuracy and consistency. Identify and correct any discrepancies in data or documentation. Ensure all entries comply with company standards and protocols.

Requirements

1. Fluent in Chinese (Mandarin or Cantonese) and English – Strong reading, writing, and speaking skills required.
2. Computer-Savvy & Detail-Oriented – Comfortable using:
   
   • Microsoft Excel & Google Sheets (sorting, formulas, data validation).
   • Microsoft Word & Google Docs (document formatting, reporting).
   • Data entry software or database management tools.
3. Fast & Accurate Typist – Ability to input and process large amounts of data efficiently.
4. Highly Organized & Detail-Focused – Can manage multiple tasks and ensure data integrity.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits

• Employee discount
• Flexible schedule
• Paid time off

Schedule

Monday to Friday

Application Question(s)

1. Approximately how far (miles) do you live from our office?
2. Do you have experience entering data?

Education

Associate (Preferred)

Language

Chinese (Required)

Ability to Commute

New Hyde Park, NY 11040 (Required)

Work Location

In person

Experience: Required
Employment: Full-time
Salary: $18 – $25 hourly
Benefits:

About For Her NYC: