Office Assistant (In-Office)

Recruiting In Motion; Windsor; On-site; CAD 40,000 - 50,000; Full time

Job summary

A busy chiropractic wellness practice is seeking a Front Desk Coordinator to enhance patient experience through administrative duties and personal interaction. The role demands strong communication skills, multitasking abilities, and a committed approach to maintaining a high-quality health service environment. Candidates should possess a relevant post-secondary degree and experience in healthcare.

Qualifications

• 2+ years experience in a healthcare setting.
• Strong organizational skills and ability to multitask.
• Warm and professional demeanor with a genuine interest in wellness.

Responsibilities

• Greet and check in/out patients in a busy chiropractic practice.
• Schedule and confirm appointments while managing patient communications.
• Maintain patient records accurately and ensure clinic cleanliness.

Skills

Organizational

Multitasking

Communication

Attention to detail

Education

Post-Secondary Degree in Business Administration / Health Sciences / Human Kinetics

Tools

Microsoft Office

POS systems

Job description

Schedule : Monday to Friday, 35–40 hours / week in office

About the Role

We are seeking a friendly, organized, and proactive individual to join a busy chiropractic wellness practice. You’ll be the first point of contact for patients and play a key role in delivering a high-quality, holistic healthcare experience. This role blends administrative duties with direct patient interaction in a fast-paced, dynamic environment.

Key Responsibilities

Greet and check in / out patients

Schedule, reschedule, and confirm appointments

Handle phone, email, and in-person patient communications

Maintain and update patient records accurately using clinic software

Process payments and manage inventory of wellness products

Prepare daily charts, assist with patient flow, and ensure treatment rooms are ready

Manage patient recall programs and follow-up communications

• Walking patients to care space and consult rooms, may involve stepping on a stool to reach products, etc.

Ensure clinic cleanliness and support daily operations

Maintain patient confidentiality and documentation standards

Qualifications

2+ years experience in a healthcare setting

• Post-Secondary Degree in a relevant field - Business Administration / Health Sciences / Human Kinetics / etc.

Strong organizational, multitasking, and communication skills

Proficient in Microsoft Office and POS systems

High attention to detail with ability to work independently

Warm, professional demeanor with a genuine interest in wellness and holistic health

Shift Requirements

Must be available for all rotating shifts (non-negotiable) :

Days : 6 : 30 AM – 3 : 00 PM

Mid-Day : 10 : 30 AM – 7 : 00 PM

Afternoon : 12 : 30 PM – 9 : 00 PM

Closed on all holidays

Occasional weekend availability required for special events or staff training