Office Assistant - Deans\' Office

Mount Saint Vincent University; Halifax; On-site; CAD 48,000; Full time

Job summary

Mount Saint Vincent University seeks an Office Assistant committed to diversity and inclusion. The successful candidate will manage reception duties, provide administrative support, and assist with various tasks within the Deans Office. A two-year diploma and relevant experience in an academic environment are essential.

Qualifications

• Minimum of two years of experience required.
• Exceptional interpersonal skills and reliability.
• Strong verbal and written communication skills.

Responsibilities

• Provide reception services and respond to requests for information.
• Perform administrative tasks and maintain department website.
• Support Deans and administrative assistants.

Skills

Typing

Customer Service

Microsoft Office

Data Entry

Organizational Skills

Education

Two-year Community College Diploma in Business Administration

Tools

Microsoft Office Suite (365)

Business Enterprise Systems (e.g., Colleague, Banner, PeopleSoft)

Job description

Mount Saint Vincent University is strongly committed to fostering diversity and inclusion within our community and encourages applications from all qualified candidates including women persons of any sexual orientations and gender identities and / or expressions Indigenous persons African Canadians other racialized groups persons with disabilities and other groups that would contribute to the diversification of our campus. Candidates who identify as being from any of these groups are encouraged to voluntarily selfidentify in their application materials. All qualified candidates are welcome to apply; however priority will be given to Canadian citizens and permanent residents.

The Deans Office at Mount Saint Vincent University invites applications for the position of Office Assistant.

What youll do

Responsibilities

Reporting jointly to the Dean of Arts and Science and the Dean of Graduate and Professional Studies the Office Assistant provides reception services within the Deans Office by responding to requests for information from students academic and administrative departments and the public. The Office Assistant also performs administrative tasks such as accessing information from Colleague maintaining class cancellation information assisting with convocation coordinating the course evaluation process coordinating the review of parttime faculty and maintaining the department website. The Office Assistant also provides administrative support to the Deans the Deans Administrative Assistants and the Office of Graduate Studies.

What youll need

Qualifications

A twoyear community college diploma in Business Administration or equivalent and a minimum of two years experience are required. Previous experience working in an academic environment is considered an asset. The preferred candidate will have exceptional interpersonal skills and is approachable and reliable. Additional requirements include : superior time management strong verbal and written communication skills demonstrated problem solving / analytical abilities proven organizational skills demonstrated ability to work and multitask in a very busy environment and strong customer service skills. Given the confidential and personal information that flows through the Deans Office ethical and principled behavior is absolutely necessary. Candidates should be proficient in the use of Microsoft Office Suite (365) and have an aptitude for or previous experience using business enterprise systems such as Colleague Banner PeopleSoft etc.

Look for yourself

Photo Gallery

A little bit about us

Mount Saint Vincent University

A leader in online and experiential learning Mount Saint Vincent University takes a personalized approach to education to nurture socially responsible global citizens. With equity diversity inclusion and accessibility at the fore MSVU has been challenging the status quo since its founding 150 years ago (1873) and today prioritizes access and impact for all underserved groups. MSVU has been nationally recognized for having one of the lowest studenttoprofessor ratios across its programs in Arts Science Education and Professional Studies; for providing students early access to valuable research opportunities; for its legacy in the advancement of women; and for facilitating critical advancements in food security healthy aging literacy nutrition childhood development and more. MSVU is located in Mikmaki the unceded and ancestral territory of the Mikmaq People.

Are you interested

Work With Us

Salary : $47425 per annum

Start Date : ASAP

Application Process

If you require an accommodation at any time during the application process please let us know.

Applications should include a cover letter and resume. To apply for this position go to and follow the online application system. This competition closes on May 23 2025.

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

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