Office Assistant C

McGill University; Montreal; Presencial; CAD 33.000 - 48.000; Jornada completa

Descripción de la vacante

McGill University in Montreal is seeking an Office Assistant C to provide advanced administrative support to the Office of First Nations and Inuit Education (OFNIE). The role focuses on course administration, student registration, records management, and day-to-day operations.

The candidate will prepare course materials, track attendance, coordinate meetings and events, and maintain confidential records while working with diverse stakeholders across university units.

Formación

• Strong organizational, time-management, and follow-up skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Fluency in English; French is an asset.

Responsabilidades

• Support course administration and student registration processes.
• Prepare, maintain, and organize student, instructor, and course records.
• Prepare course materials and documentation.
• Track attendance, course completion, and end-of-course documentation.
• Coordinate meetings, events, and OFNIE activities.
• Schedule meetings and manage logistical arrangements.
• Maintain confidentiality of administrative records.
• Assist with inquiries and direct complex matters.

Conocimientos

Organizational skills

Time-management

Communication skills

Multitasking

Microsoft Office

Educación

High School Diploma

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Teams

SharePoint

Descripción del empleo

Office Assistant C### Office Assistant CApply: Education Building: Full time: Posted Today: End Date: October 27, 2026 (6 days left to apply): JR0000082674**Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.****If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).****Job Description**Provides advanced administrative support to the Office of First Nations and Inuit Education (OFNIE), with a focus on course administration, student registration, instructor support, records management, and day-to-day operational coordination.**Primary Responsibilities*** Support course administration and student registration processes.* Prepare, maintain, and organize student, instructor, and course records.* Prepare course packages, instructional materials, and other administrative documentation.* Track attendance, course completion, and end-of-course documentation.* Monitor outstanding administrative requirements and ensure timely follow-up.* Provide administrative support to instructors throughout the course delivery process.* Coordinate administrative follow-up with students, instructors, Indigenous education partners, and relevant University units.* Respond to routine inquiries and direct more complex matters to the appropriate individuals or departments.* Coordinate the preparation, distribution, shipment, and tracking of course materials and documentation.* Maintain tracking tools and follow up on outstanding materials or administrative requirements.* Ensure course materials and related documentation are organized and available as required.* Assist with the organization and coordination of meetings, events, and other OFNIE activities.* Schedule meetings, prepare invitations and participant lists, and coordinate logistical arrangements.* Prepare meeting materials and maintain related records and follow-up documentation.* Prepare and maintain spreadsheets, tracking tools, reports, lists, and electronic files to support OFNIE operations.* Ensure the accuracy, completeness, organization, and confidentiality of administrative records.* Maintain up-to-date documentation to support course delivery, student administration, and operational requirements.* Manage multiple priorities and deadlines while ensuring the timely completion of assigned tasks.* Exercise sound judgment and initiative in resolving routine and more complex administrative matters.* Work independently while collaborating closely with the OFNIE administrative team.* Perform other related administrative duties as assigned.**Qualifying Skills and Abilities*** Strong organizational, time-management, and follow-up skills, with attention to detail and accuracy.* Excellent written and verbal communication and interpersonal skills.* Ability to manage multiple priorities, work independently and collaboratively, and exercise sound judgment.* Proficiency in Microsoft Office (Word, Excel, Outlook, and Teams); familiarity with SharePoint and electronic file management is an asset.* Ability to maintain accurate records, prepare spreadsheets and reports, and learn new administrative systems and processes.* Ability to handle confidential information with discretion and communicate professionally with diverse stakeholders.* Fluency in English; French is an asset.* Interest in Indigenous education and community-based programs; experience in academic or student administration is an asset.**Minimum Education and Experience:**High School Diploma 2 Years Related Experience**Hourly Salary:**(AMUSE C) $29.42**Estimated Number of Work Hours per Week:**33.75 (Full time)**Position Start Date:**2026-10-20**Position End Date:**2027-04-19**Deadline to Apply:**2026-10-26**This position is covered by the AMUSE collective agreement.*****McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].***Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.