Office Assistant #9027

Employment Help Centre; Grimsby; On-site; CAD 28,000 - 34,000; Part time

Job summary

St. Andrew’s Anglican Church in Grimsby, ON is seeking a part-time administrative assistant to support reception, worship materials, and volunteer coordination. The role involves data entry, email campaigns, and rental coordination for church facilities, with a focus on service-oriented communication and efficient office operation.

You will work 12 hours per week, Tuesday to Friday, 9 am–12 pm, with compensation of $20–$25 CAD per hour, depending on experience. Applications due October 30, 2026.

Qualifications

• Diploma/certificate in office administration preferred.
• Experience in church/volunteer environment an asset.
• Proficiency with Canva, Microsoft 365, databases, security software and office equipment is a must.
• Ability to manage shifting priorities and problem solve in a dynamic setting.

Responsibilities

• Warmly greet in-person visitors and those who may phone or email the parish and direct needs to staff or volunteers.
• Assist in producing worship bulletins and e-blasts, including weekly emails.
• Support volunteers, develop rosters/calendars, and serve as information conduit for events.
• Handle facility rental inquiries, prepare contracts, and manage entry fobs.
• Maintain parish database, process mail, email, and phone messages efficiently.
• Lead an orderly office environment and supervise supplies and contractors.
• Accept other duties as assigned by the Rector.

Skills

Church/Volunteer experience

Prioritization

Office software proficiency

Canva

Microsoft 365

Database software

Security software

Education

Diploma/certificate in office administration

Job description

• Part Time
• Grimsby, ON
• Posted on October 20
• $20.00 - $25.00 CAD / Hour

Website St. Andrew’s Anglican Church

Main Areas of Responsibility

Reception

Warmly greet in-person visitors and those who may phone or email the parish; assisting where needed or directing their needs and concerns to appropriate staff members, officers or volunteers. Represent St. Andrew’s in a way that reflects our values and concerns for all people.

Worship Bulletins & E-Blast

Assist the Rector in producing attractive and effective worship bulletins with an eye to accuracy and engagement. This includes Sunday morning worship materials but also for weddings, funerals, baptisms and other special events, programs and projects. Prepare and send weekly e-blast to subscription list.

Volunteer Support

Assist volunteers as they serve the parish. Encourage, enable and support volunteers while being cognizant of the fact that St. Andrew’s is a volunteer-based organization. Assist in the development of rosters, calendars and other tasks related to the efficient running of the parish. When special events and fundraising events are underway, serve as a key information conduit and attend to requests from volunteers for administrative support.

Facility Rentals

Accept and process inquiries for facility rentals in accordance with the rates, policies and procedures of the Corporation and Diocese of Niagara. Prepare contracts and rental agreements for signature and ensure liability insurance requirements are met. Manage entry fobs for those leasing buildings.

Data Entry & Communications

Maintain the parish database and email distribution list. Open and process all mail, email and phone messages. Ensure that important correspondence, including preparing and mailing seasonal letters and income tax receipts, is dealt with efficiently and in a timely manner.

Office Management

Provide leadership in maintaining an orderly and efficient office environment. Ensure that all appropriate records are kept and filed. Keep the office equipped with supplies and give direction to service contractors and others needing assistance working in and around the facility.

Other Duties

Other duties and responsibilities may be assigned by the Rector to support the parish and assist in the ongoing development of its mission and ministry.

Operating Values

We are a Christian community in the Anglican tradition. We also follow the codes of conduct and policies around safe work environments as detailed in our diocesan canons and other policy and procedure manuals. Discretion with sensitive information is understood and confidentially across a range of issues also needs to be respected and honoured at all times.

Qualifications

• Diploma/certificate in office administration an asset.
• Experience (paid or unpaid) working in a church and/or volunteer environment an asset.
• Proficiency with various office management software including Canva, the Microsoft Platform or alternatives, database software, security software and office equipment a must.
• Ability to manage shifting priorities, maintain boundaries and problem solve in a dynamic setting.

Accountability

Accountability to the Rector and employed by the Corporation of St. Andrew’s Anglican Church.

Compensation and Hours

Part-time ~ 12 hours weekly. $20-$25 hourly depending upon experience and qualifications. In-person, Tuesday to Friday, 9 am to 12 pm. Some seasons are busier than others, so the occasional need for extra hours will be balanced during slower periods, such as summer.

Deadline for applications is October 30 2026