Office Assistant 3 (Enforcement Services)

City of Wetaskiwin; Wetaskiwin; On-site; CAD 45,224,000 - 54,691,000; Full time

Benefits offered by this job

Health, Dental, Vision & LifeInsurance

Employee Assistance Program

Personal days & vacation

Job summary

City of Wetaskiwin is seeking an organized OA3 Administrative Assistant to join the Community and Protective Services Division. This role provides day-to-day administrative support to the Enforcement branch, handles public inquiries, maintains databases, processes tickets, and assists with court documentation and meetings.

You will liaise with the RCMP, Crown, and courthouse staff to ensure smooth operations. A post-secondary certificate/diploma in office administration is preferred.

Qualifications

• Post-secondary education in office administration.
• Experience with provincial databases and bylaw systems is an asset.
• Must obtain enhanced RCMP security clearance.

Responsibilities

• Provide day-to-day administrative support to the Enforcement branch.
• Handle inquiries, register complaints, and coordinate documents.
• Prepare agenda packages, meeting minutes, and reports.
• Maintain various databases and records management.
• Assist with court documentation and liaise with courthouse staff.

Skills

De-escalation

Analytical thinking

Privacy awareness

Independent work

Education

Post-secondary education (Certificate/Diploma in Office Administration)

Tools

ROADS

JOIN

MRF

MS Office

Job description

Organization

City of Wetaskiwin

Region

Alberta

Application Deadline

October 1, 2026 before 23:30

Type

Full-time Permanent

Category

Office administration

Description

Community and Protective Services Division

Posting: Internal/External

Wage: $32.28 - $39.70/ hour

Work-Life Balance: Enjoy a Monday-Friday 35-hour workweek. Earned Day Off (EDO) eligible!

Competition No.: CPS-26-18

The Opportunity

Are you a people person who enjoys building positive relationships, and bringing events and initiatives to life? This is more than an office administrative role. It is an opportunity to be the welcoming face of the department, supporting daily operations while helping coordinate community outreach events, public education initiatives, campaigns, and special projects. We are looking for an organized, outgoing, and enthusiastic professional who enjoys connecting with others, managing details, and contributing to a safer, and more vibrant community.

Reporting to the Manager of Enforcement Services, the OA3 is responsible for providing day-to-day Administrative support to the Enforcement branch of the Protective Services Division. This includes receiving complaints from the public, typing correspondence, maintaining various registers, and assisting with the smooth and effective operation of the department.

Responsibilities

Department Administration and Customer Service

• Perform telephone reception, direct phone calls, and relay messages regarding requests and complaints, promoting positive public relations within the Protective Services department and the City.
• Respond to general questions and complaints from the public related to regulatory bylaws, provincial statutes, and department operations.
• Provide quality service one-on-one, electronically, or in person, by maintaining a helpful attitude, listening carefully, and asking questions to ensure understanding and providing accurate, helpful information and responses.
• Register new complaints, assign investigations to officers, and respond to the front counter when necessary.
• Prepare agenda packages, type correspondence and meeting minutes, and compile statistical data and reports.
• Process the Municipal and Provincial Statute violation tickets including maintaining registers and compiling the associated Provincial Court documentation.
• Create, maintain, and update various databases as required by the program (complaints, Provincial tickets, Municipal tickets, found property, etc.).
• Perform filing duties related to Enforcement and Protective Services, and maintains the department’s records management program.
• Dispatch calls using various communication devices.
• Maintain knowledge of department processes and procedures and is able to access information and forms.
• Create, as required, and maintain enforcement‑related databases MRF, and manage computer system backup processes.
• Compile and complete court documentation, prepare prosecutor information packages, and liaise with the Courthouse, Crown’s Office, and RCMP.
• Attend the Court for the first appearance as a liaison between the court and our department.
• Code and send invoices to management to sign.
• Send out Drivers Abstract requests for City of Wetaskiwin Employees and maintain a compiled list for when abstracts are to be requested.
• Organize Enforcement Services related events.
• Issue Taxi Licenses for the City of Wetaskiwin.
• Other duties as required.

Education, Qualifications, And Work Experience

• Post-secondary education (Certificate, Diploma in office administration).
• Working knowledge of Provincial databases, ROADS and JOIN would be an asset.
• Experience with MRF would be an asset.
• De‑escalation training is an asset.
• Minimum 3 experience in a municipal organization or law enforcement agency.
• Must be able to obtain an enhanced security clearance with the RCMP.

Knowledge, Skills, And Abilities

• Knowledge and experience with municipal bylaws, regulations, policies, and procedures relating to municipal peace offers and bylaw officers.
• Ability to work independently and be self‑directed.
• Competent computer skills including MS Office, Outlook, Publisher, Internet, Website management, and editing PDF(s).
• Analytical and detail‑oriented.
• Ability to maintain personal and confidential information.
• Familiar with privacy legislation.
• Proficient in the use of computers including the MS Office Suite, databases social media, and publisher software including the ability to create databases and set search menus and input protocols.
• Ability to de‑escalate situations, and remain calm when dealing with the public.
• Extensive knowledge of regulatory Bylaws and Provincial Statutes providing the ability to answer questions and deal with public concerns.

Physical Effort and Safety Commitment

As the successful applicant, you will be responsible to adhere to the policies, principals, and practices of OHS legislation, and the City's requirements, as these obligations pertain to this role.

This position is considered a light safety sensitive position which includes light effort including but not limited to, standing, walking, climbing, stairs, kneeling, manual dexterity, visual acuity, lifting up to 10 lbs.

Salary & Benefits

Amazing Extras

• Competitive Health, Dental, Vision, and Life Insurance, upon first day of hire.
• Employee Assistance Program (EAP).
• 4 Personal Days per year, plus an additional day off to celebrate your work anniversary!
• Competitive paid vacation and sick time.
• Discounted (optional) membership to the Manluk Regional Aquatic and Fitness Center.
• Opportunity for growth with the organization.

Equal Opportunity Employer

The City of Wetaskiwin is an equal opportunity employer. We celebrate diversity and encourage applications from all qualified individuals.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail]

The personal information submitted pursuant to this advertisement will be utilized for this employment opportunity only and is subject to compliance with the Freedom of Information and Protection of Privacy Act.

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