Office Assistant

Mygns; Victoria; On-site; CAD 40,000; Full time

Job summary

Glenlyon Norfolk School in Victoria is seeking a full-time Office Assistant to support the Senior School office with administrative duties and reception tasks. Candidates should possess a diploma in Office Administration and at least three years of office experience. The role includes managing a busy office environment, providing excellent service and support, and ensuring smooth operations during the academic year.

Benefits

Health spending account

Virtual health care

Generous RRSP program

Extensive holiday time

Free parking

Wellness programs

Fitness centre

Qualifications

• Experience in a high volume office setting (minimum three years).
• First Aid certificate or willingness to obtain.
• Ability to connect with others and demonstrate tact and diplomacy.

Responsibilities

• Provide reception duties and administrative support to the Principal and staff.
• Manage student attendance and operate the main switchboard.
• Contribute positively to a respectful and productive work environment.

Skills

Communication

Organization

Attention to detail

Customer service

Education

Certificate or diploma in Office Administration

Job description

Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate Programmes, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers.

GNS is a thriving community whose members care about each other and the world around them. We are looking for individuals who will share in our passion for preparing outstanding citizens of character who will contribute to the world through their leadership, a commitment to service, and an understanding that we are all responsible for the future of our communities. We are currently seeking an exceptional administrator for the following opportunity:

Office Assistant

Senior School

Full-time Position

Work term: August - June

(during academic time)

Position Overview

The Office Assistant supports the Senior School office by providing reception duties and administrative support to the Principal, teachers and staff. This position operates the main switchboard for the Pemberton Woods campus, manages student attendance, and provides a wide range of administrative support to the office team and other departments as necessary. Demonstrating initiative and pride in performance, the successful candidate will thrive in a fast paced office setting and contribute positively to a respectful and productive work environment.

What You’ll Bring

You will have a certificate or diploma in Office Administration with at least three years of experience in a high volume office setting. An equivalent combination of education and experience may be considered. You will be highly responsive to the needs of others with a strong aptitude for delivering exceptional service. As a self-starter, you are highly motivated, collaborative and possess excellent communications skills, both verbally and in writing with strong technical and word processing skills. A First Aid certificate, or willingness to obtain, is also necessary.

Our “Must-Haves”

You are a caring and compassionate individual who actively lives the GNS values of Truth, Courage, Caring, Individuality and Community. You will demonstrate a high degree of professionalism and integrity, be driven to succeed, and show a strong commitment to high work standards. You will have a natural ability to connect with others, be tactful and diplomatic in your approach, and know how to get things done. Impeccable attention to detail and effective organization, time management and prioritization skills are required to deliver desired results in a high volume environment.

Why work for GNS?

Working at GNS means joining a community that fosters a collaborative, caring, innovative and inclusive culture where learning and professional development are life-long passions. We are a committed group of people who love what we do and believe firmly in living our values. We work hard but we also believe in having fun while we’re at it!

GNS offers a comprehensive total compensation package including immediate benefits with a health spending account and virtual health care, plus a generous RRSP program, extensive holiday time, free parking, wellness programs, fitness centre and much more. We invite you to join our truly exceptional learning community and to experience a rewarding career in independent education. This position works during the academic calendar and therefore, enjoys time off during mid-term, winter, spring and summer break periods. Annual salary is $39,500. Interested candidates should submit a resume and cover letter indicating personal strengths and accomplishmentswithout delay as interviews will commence in early August. This position will remain open until filled.

It is the policy of Glenlyon Norfolk School to provide equal employment opportunity for all qualified persons. Additionally, we invite those who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and who will assist us in expanding our capacity in this regard. To correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

Glenlyon Norfolk School will only use and retain personal information for the purpose for which it was collected. Any personal information provided will be maintained in confidence.