Office Assistant

Colas Canada; Vernon; On-site; CAD 35,000 - 50,000; Full time

Job summary

A reputable road construction company is seeking an Office Assistant in Vernon, Canada. This role involves providing administrative support to ensure efficient office operations, such as managing communications, aiding in document preparations, and maintaining filing systems. Candidates should possess strong organizational skills and be proficient in Microsoft Office. This opportunity offers a competitive salary, growth within a high-performance organization, and a collaborative work environment.

Benefits

In-house training

Career advancement opportunities

Qualifications

• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and a high level of accuracy in work.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform general administrative duties such as answering phone calls, managing correspondence, and responding to emails.
• Assist with the preparation and processing of documents including contracts and invoices.
• Perform basic bookkeeping tasks such as recording expenses and tracking budgets.
• Reconcile receipts and invoices and retrieve missing information.
• Maintain and update filing systems for accurate and timely information retrieval.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Problem-solving skills

Self-motivated

Team player

Education

High school diploma or equivalent

Proficient in Microsoft Office Suite

Job description

Subsidiary: CANADIAN ROAD BUILDERS

Canadian Road Builders a Western Canadian road construction company. The CRB Group of divisions are dedicated to providing our clients with innovative and environmentally responsible solutions for building, maintaining, and preserving today’s infrastructure while upholding the highest ethical standards in all we do.We offer opportunities for qualified people who want to grow in our high-performance organization including competitive salary and benefits package, along with in-house training, an incredible work environment, and career advancement opportunities.

Position Details

Position Title: Office Assistant

Reports to: Operations Manager

Subordinate Staff: N/A

Job Summary

Reporting to the Operations Manager, you will be responsible for performing a variety of administrative tasks to support daily office operations as needed.

Main Responsibilities

• Perform general administrative duties such as answering phone calls, managing correspondence, and responding to emails.
• Assist with the preparation and processing of documents, including contracts, purchase orders, invoices, and other business-related forms.
• Perform basic bookkeeping tasks, such as recording expenses, preparing expense reports, and assisting with budget tracking.
• Reconciliation of the receipts and the invoice and retrieve all missing information from superintendent, foreman and field crews.
• Involve in the preparation of the monthly review process and create any reports that may be needed.
• Maintain and update filing systems, both electronic and physical, ensuring accurate and timely retrieval of information.
• Provide administration and data support as determined by the Operations Manager.
• Collaborate with team members to ensure efficient communication and coordination of tasks.
• Perform other related duties as required.

Skills

• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and a high level of accuracy in work.
• Ability to handle confidential information with discretion and maintain confidentiality.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Effective time management skills.
• Effective problem solving skills.
• Be flexible, outgoing, responsible, self-motivated, and confident.
• Be a team player and have a good attitude.

Education

• A high school diploma or equivalent.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic office equipment.
• Valid Driver's Licence

CRB offers competitive salary and benefits packages, along with in-house training, an incredible work environment, and career advancement opportunities.

Must be able to meet all safety requirements including pre-employment fit and drug/alcohol testing.

Please submit your resumes to our HR Department by replying to this ad.

Website: www.crbi.ca

We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.