office assistant

Aide Communautaire de Lennoxville et des environs; Sherbrooke; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local community service organization in Sherbrooke is seeking an administrative support staff member. The role involves handling telephone enquiries, managing documents, providing customer service, and maintaining office supplies. Candidates should have a high school diploma and 1-2 years of relevant experience. Bilingualism is required. This position offers flexible hours ranging from 5 to 22 hours per week and provides free parking.

Benefits

Free parking available

Flexible work hours

Bilingual work environment

Qualifications

• 1-2 years of experience in a related field.
• Ability to perform basic bookkeeping tasks.
• Experience in handling customer enquiries.

Responsibilities

• Receive and forward telephone or electronic enquiries.
• Sort, process and verify applications and receipts.
• Perform data entry and provide customer service.

Skills

Proficiency in MS Office (Word, Excel, Outlook)

Customer service skills

Data entry

Education

Secondary (high) school graduation certificate

Job description

Education:

• Secondary (high) school graduation certificate

Experience:

• 1 year to less than 2 years

Tasks:

• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentations
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data
• Proficiency in MS Office (Word, Excel, Outlook)

Supervision:

• Customer service clerk

Computer and technology knowledge:

• Information technology
• MS Word
• MS Excel
• MS Outlook

Screening questions:

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Other benefits:

• Free parking available
• Temporary employment duration
• Work language: Bilingual
• Work hours: 5 to 22 hours per week