Office Assistant

J.D. Irving, Limited; Saint Stephen; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading company in New Brunswick seeks an Office Assistant to support Office Managers in various administrative tasks, including payroll and inventory. The ideal candidate will demonstrate strong MS Office skills, attention to detail, and excellent communication abilities, all within a dynamic work environment.

Qualifications

• Ability to work independently with strong attention to detail.
• Experience in a similar role is an asset.
• Excellent verbal and written communication skills.

Responsibilities

• Administer daily tasks including purchase orders and inventory management.
• Communicate with vendors and process documents timely.
• Perform administrative duties for Office Manager as required.

Skills

Team-oriented

Attention to detail

Problem solving

Customer service knowledge

Microsoft Office

Job description

The Office Assistant has a flexible role that provides support to our Office Managers in administration related to expenses, payroll, receiving, and inventory.

Qualifications

• Should be a team and result-oriented driven person
• Ability to work independently with strong attention to detail and a sense of urgency
• Ability to solve problems and work under pressure with minimal supervision
• Have knowledge about customer service best practices
• Microsoft Office skills
• Experience in a similar role is an asset

Responsibilities

• Use the latest ERP software system to specialize in the daily administration of purchase orders, shipments, inventory integrity, and exflow
• Communicate with vendors, head office accounting, and associates to ensure documents are processed in a timely manner
• Be the point of contact for uniforms and inquiries
• Daily cash balancing
• Creating reports and files as required
• Completing daily timecards for payroll and keying schedules
• Cover the Customer Service Desk’s breaks and/or lunches
• Perform administrative duties for the Office Manager as required
• Excellent communication skills, verbal and written