Office Assistant

Mission Aviation Fellowship of Canada; Guelph; On-site; CAD 35,000 - 45,000; Full time

Job summary

A charitable organization is seeking an Office Assistant for a summer contract in Guelph, Ontario. The role involves assisting with office operations, maintaining supplies, and supporting staff events. Ideal candidates should have strong communication skills and proficiency in MS Office.

Qualifications

• Proficiency in MS Office with expertise in Word, Excel, and PowerPoint.
• Exceptional verbal and written communication skills.

Responsibilities

• Maintaining inventory of office supplies and branded materials.
• Facilitating mailroom operations and tracking inventory.
• Managing kitchen supplies and hospitality for staff events.

Skills

Communication

Organization

Attention to Detail

Tools

MS Office

Job description

POSITION TITLE:Office Assistant, Summer Contract - Immediate Opening

REPORTS TO:Director of People and Culture

Mission Aviation Fellowship Canada (MAFC) is a Canadian charitable organization celebrating 50 years of saving lives in the most remote places in the world. Our vision is to see isolated people changed by the love of Christ and our mission is to serve together to bring help, hope, and healing through aviation.

We are a unique ministry that operates the world’s largest fleet of small aircraft in over 30 countries worldwide, flying patients, relief workers, doctors, pastors, food, and life-saving supplies in the hardest to reach places on the planet.

Overview:

T

he Office Assistant, Summer Contractis a full-time, temporary position reporting to the Director of People and Culture in the Guelph, Ontario Home Office Mon-Fri. Fridays the office is closed starting June 6, those days will be remote.

At MAFC it is vital that our Home Office staff remain focused on our Global Mission and Vision. It is also critical to create a community of engagement and connectedness with the Canadian based staff who work in the hybrid model or completely remote.

MAF Canada’s Values

We Follow Jesus

We're guided by God and His Word. We believe our relationship with Jesus is the most important relationship we can have.... everything else flows from it. We are called to introduce isolated people to Jesus and help them grow in their relationship with Him.

We Serve Together

MAF's ministry is designed to support and multiply the effectiveness of others;it's a privilege to help others make an impact. Every flight requires the effort and contribution of many people serving together.

We hold a high standard

The care and effort we bring to our work is an act of worship. Our work must be done to a high standard...lives depend on it. Our ministry requires highly trained people, using the right equipment, to provide a high level of service.

We value each other

We are unified in mission, and we celebrate our diversity. Knowing that every person bears God's image, we care for each other as Christ did. We build each other up, encouraging one another in our collective work. We know that disagreements and conflict will happen; we strive to resolve tensions by approaching one another with grace and truth.

We are committed

We have a strong sense of calling to MAF's mission and are committed to reaching isolated people. We adapt to changes and challenges that arise in the pursuit of MAFs goals, staying focused and diligent even amidst obstacles. We focus on the long-term impact of MAF's work, viewing ourselves as stewards of this ministry, rather than focusing solely on short-term achievements.

Key Responsibilities:

Office Assistance – In Coordination with Office Manager

· Maintaining inventory of branded clothing, swag, promo materials and stationery for staff

· Facilitate mailroom operations and inventory tracking:

o Ensure adequate supplies of office stationery and general office supplies

o Maintain postage machine usage

o Manage outbound Purolator, priority post, packages, courier services, and other correspondence as needed.

· Facilitate vendors’ services as needed/booked. IE: cleaning, handyman, locksmith, landlord, etc.

· Receive deliveries, deliver parcels to Post Office

· Assist in keeping Office Calendar up to date

· Perform back up for incoming switchboard calls

· Manage kitchen supplies:

o Linens

o Coffee, Tea, necessary supplies

o Tuck Shop

· Hospitality

o Manage food for staff meetings, monthly birthdays and pizza, BBQ lunches, other

o Support missionary Home Office visits and Candidate Orientation as required

Document/Policy control - In Coordination with Director, People & Culture and Quality, Safety & Security Manager

· Create and maintain a register of all manuals, policies, and controlled forms, including a schedule for document review and amendments.

· Control access to documents and ensure proper distribution to relevant stakeholders

· Facilitate the document amendment process, including tracking amendment requests, obtaining approval for requested changes from the document owner, editing of the document and distributing and tracking updated documents.

· Apply document control procedures to ensure the integrity of company documentation, including the management of printed documents and protection of electronic documents.

· Working with various departments, assisting in the documentation of policies and procedures, following established document standards; creating templates to assist in the creation of standardized documentation.

Required Qualifications, Knowledge, Skills & Abilities:

· Proficiency in MS Office with expertise in Word, Excel, and PowerPoint

· Strong sense of ethical integrity and the ability to handle sensitive/confidential information with tact and discretion

· Ability to work individually as well as part of a team

· Exceptional verbal and written communication skills

· Clear police record and vulnerable sector check

· Driver’s License, ability to work in office full time

Personal Qualities:

Integrity

Accountability

Attention to Detail

Client/Customer Focus

Communication

Organization

Professionalism

Time Management

Innovative Thinking

Learning Agility

Working Conditions:

Working from MAFC’s home office in Guelph, Monday to Friday (9am-5pm), as per manager