office assistant

Government of Canada - Central; Greater Sudbury; On-site; CAD 40,000 - 55,000; Full time

Job summary

A governmental organization in Greater Sudbury is seeking an administrative assistant to perform various duties, including typing correspondence and providing customer service. Ideal candidates should have a college certificate and 2 years of experience. The role requires proficiency in MS Office applications and offers a fast-paced work environment with various benefits including health care and dental plans.

Benefits

Dental plan

Disability benefits

Health care plan

Vision care benefits

Learning/training paid by employer

Free parking available

Qualifications

• 2 years to less than 3 years of experience.
• Basic security clearance required.
• Own transportation or access to public transportation.

Responsibilities

• Type and proofread correspondence and documents.
• Sort, process, and verify applications and receipts.
• Provide customer service and maintain inventory.

Skills

MS Word

Adobe Acrobat Reader

MS Excel

MS Outlook

MS Windows

Electronic mail

Education

College, CEGEP or other non-university certificate

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

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The employer stated that this position is a green job, because it involves tasks and responsibilities contributing to positive environmental outcomes and helping Canada achieve its net-zero target.

Work setting

• Office
• General office
• Engineering firm
• Private sector

Responsibilities Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Administrative and office activities
• Produce reports
• Perform administrative tasks
• Co-ordinate project
• Complete administrative duties

Experience and specialization Computer and technology knowledge

• MS Word
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Travel bookings

• Business travel

Area of work experience

• Business administration/management
• Project coordination

Area of specialization

• Reports
• Forms and records
• Charts, tables, graphs and diagrams
• Contracts
• Correspondence

Additional information Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail

Personal suitability

• Adaptability
• Collaborative
• Efficiency
• Goal-oriented
• Hardworking
• Integrity
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Benefits Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• Team building opportunities