office assistant

John R. Hamalainen Engineering Ltd.; Greater Sudbury; On-site; CAD 40,000 - 50,000; Full time

Job summary

An engineering firm in Greater Sudbury is seeking an experienced administrative professional. The candidate will manage office tasks such as correspondence, customer service, and document management. Required qualifications include a college diploma and at least 2 years of experience in business administration. Proficiency in MS Office tools is essential. This permanent position offers health benefits and on-the-job training opportunities.

Benefits

Dental plan

Disability benefits

Health care plan

Vision care benefits

Free parking available

Qualifications

• 2 years of experience in business administration or project coordination.
• Proven skills in MS Office tools.
• Ability to handle a fast-paced environment.

Responsibilities

• Type and proofread correspondence, forms, and documents.
• Manage incoming and outgoing mail.
• Provide general information to clients.

Skills

Attention to detail

Excellent oral communication

Time management

Client focus

Team player

Education

College diploma or certificate

Tools

MS Word

MS Excel

MS Outlook

Adobe Acrobat Reader

Job description

Work Term : Permanent

Work Language : English

Hours : 37.5 hours per week

Education : College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience : 2 years to less than 3 years

or equivalent experience

Work setting

• Office
• General office
• Engineering firm
• Private sector

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Administrative and office activities
• Produce reports
• Perform administrative tasks
• Co-ordinate project
• Complete administrative duties

Computer and technology knowledge

• MS Word
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Travel bookings

• Business travel

Area of work experience

• Business administration / management
• Project coordination

Area of specialization

• Reports
• Forms and records
• Charts, tables, graphs and diagrams
• Contracts
• Correspondence

Security and safety

• Basic security clearance

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail

Personal suitability

• Adaptability
• Collaborative
• Efficiency
• Goal-oriented
• Hardworking
• Integrity
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Screening questions

• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?
• What is your current field of study?

Green job

• Involves duties and responsibilities that lead to positive environmental outcomes

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Learning / training paid by employer
• On-site amenities
• Team building opportunities