office assistant

Northeast Engineering and Development ltd; Bolton; On-site; CAD 35,000 - 45,000; Full time

Job summary

A local engineering and development company in Ontario is seeking an administrative assistant to manage paperwork, bookkeeping, and customer service. The ideal candidate will have a college diploma and skills in MS Office products. This permanent position requires 40 hours of work per week and offers a health care plan.

Benefits

Health care plan

Qualifications

• Experience with financial statements and bookkeeping.
• Ability to prepare invoices and maintain records.
• Good communication and customer service skills.

Responsibilities

• Type and proofread correspondence and documents.
• Process applications, receipts, and mail.
• Maintain inventory of office supplies.

Skills

MS Word

Accounting software

Simply Accounting

Adobe Acrobat Reader

MS Excel

MS Outlook

MS Windows

Electronic mail

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Job description

Employment Duration: Permanent

Work Language: English

Working Hours: 40 hours per week

Education:

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Tasks:

• Type and proofread correspondence, forms, and other documents
• Receive and forward telephone or electronic inquiries
• Work on reports from manual or electronic files, inventories, and databases
• Sort, process, and verify applications, receipts, and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing, and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file, and retrieve documents
• Locate and remove files requested
• Prepare and maintain purchasing files, reports, and records

Computer and Technology Knowledge:

• MS Word
• Accounting software
• Simply Accounting
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Area of Specialization:

• Forms and records
• Statistics
• Financial statements
• Invoices
• Correspondence
• Shipping and receiving
• Advertising
• Payroll services

Transportation / Travel Information:

• Own transportation
• Public transportation is not available

Screening Questions:

• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Experience: 1 to less than 7 months

Health Benefits:

• Health care plan