Office and People Administrator

Quantum Management Services Ltd.; Toronto; On-site; CAD 41,000 - 55,000; Full time

Job summary

A leading company in Toronto is seeking an Office and People Administrator to enhance their dynamic team. The role involves managing recruitment, providing executive support, and ensuring smooth office operations. Ideal candidates should possess strong organizational skills and experience in recruitment and administration. This position offers competitive remuneration and an engaging work environment!

Qualifications

• 2+ years in recruiting, operations, and EA.
• Exceptional organizational and multitasking skills.
• Proactive, detail-oriented, and great with people.

Responsibilities

• Manage end-to-end recruitment processes.
• Provide administrative support to the CEO.
• Coordinate onboarding and training resources.

Skills

Organizational skills

Attention to detail

Communication

Recruitment

Time management

Education

2+ years in recruiting, operations, and administration

Job description

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Position: Office and People Administrator

Do you thrive in a dynamic environment and enjoy wearing many hats to help your company succeed?

Our client is currently adding to their growing team. This is an ideal role for an individual with full cycle recruitment as well as experience supporting C-Suite executives and office administration.

Our client offers a full remuneration package and great environment!

Responsibilities include but not limited to:

Recruitment & Talent Management

- Manage end-to-end recruitment: sourcing candidates, screening resumes, scheduling interviews, and ensuring timely follow-ups.

- Collaborate closely with hiring managers to craft clear, compelling job descriptions and streamline interview processes.

- Manage t heir (ATS), job postings on LinkedIn, and lead targeted candidate outreach initiatives.

- Provide candidates with an exceptional hiring experience through consistent, personalized communication.

- Coordinate onboarding, preparing comprehensive documentation, scheduling orientation sessions, and ensuring rapid integration of new hires.

- Maintain and update internal training resources, ensuring staff have continuous access to professional development tools.

Executive & Administrative Support

- Actively monitor CEO’s communications, ensuring urgent tasks are flagged and completed, serving as the CEO’s dependable second brain.

- Manage CEO’s calendar proactively—prioritizing high-value meetings, scheduling deep work periods, and optimizing executive time allocation.

- Organize and book executive travel including flights, accommodations, and event registrations; create detailed travel itineraries.

- Coordinate investor meetings, prepare necessary materials, and ensure seamless follow-ups and communication.

- Support marketing initiatives by organizing logistics for trade shows and events—booking shipments, arranging booth setups, and handling promotional materials.

- Oversee in-office logistics including meeting setups, ordering meals, maintaining supplies, and addressing last-minute administrative tasks.

- Execute other duties as required

Experience and Education:

- You’ve got 2 plus years n recruiting, operations, and Administration /EA.

- You possess exceptional organizational skills, meticulous attention to detail, and excels at managing numerous tasks effectively and efficiently.

- You genuinely enjoy engaging with people, creating smooth recruitment experiences, and building strong first impressions.

- You write clearly, follow up fast, and care deeply about the candidate experience.

- You’re ridiculously organized, proactive, and thrive in fast-paced, ambiguous environments.

- You’re detail oriented and never miss a task or deadline.

- You can balance high-level coordination with low-level execution—no task is beneath you.

Please send your resume in Word format to Rona Geringer at [e-mail].

OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Executive Offices

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