Office and Payroll Administration Manager

About Moomoo Canada Financial Inc. (MFC)

Moomoo Canada Financial Inc. (MFC) is a subsidiary of FUTU Holdings Inc. (NASDAQ: FUTU), a global leader in online brokerage and wealth management solutions. Moomoo is one of the most trusted and innovative retail trading platforms, serving over 24 million active users worldwide. We offer an advanced, user-friendly trading platform for do-it-yourself traders, empowering them to take control of their financial futures.

Having launched in Canada just over a year ago, MFC has experienced significant growth and success. Based in Toronto, with convenient access to the city’s Line 1 TTC subway, our new office boasts bright, open spaces and spectacular views of the city. As we continue to scale, we are seeking to expand our team with a dynamic Office and Payroll Administration Manager reporting to Head of Human Resources and Administration.

About the Role:

We are looking for a highly organized and detail-oriented Office and Payroll Administration Manager to oversee daily office operations, manage employee payroll using ADP Workforce Now, and coordinate company events that foster employee engagement and culture. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a dynamic, growing environment. Ability to speak Mandarin or Cantonese is highly desirable.

Key Responsibilities:

Payroll Administration

1. Run accurate and timely payroll (semi-monthly) using ADP Workforce Now
2. Process payroll changes, time-off updates, terminations, and bonuses
3. Maintain employee records and ensure compliance with payroll legislations
4. Support year-end tax documents (T4s), ROEs, and audits
5. Assist with benefits administration and employee payroll inquiries

Office Administration

1. Manage and maintain smooth daily office operations
2. Liaise with building management and service providers
3. Handle office and pantry supply inventory, equipment upkeep, and general workplace logistics
4. Coordinate office seating plans, access cards, and work closely with IT team to ensure IT/equipment needs are met
5. Support onboarding and offboarding logistics in collaboration with HR and IT
6. Provide general administrative support across teams

Employee Engagement & Event Planning

1. Collaborate with HR to plan and coordinate employee events including team socials, cultural celebrations, all-hands meetings, and seasonal parties
2. Work closely with HR to promote employee engagement and create a positive work environment
3. Manage event logistics including budgeting, venue coordination, supplies, catering, and communications
4. Bring creative ideas to enhance company culture and internal event programming

Qualifications:

• 2+ years of hands-on payroll processing experience with ADP Workforce Now
• 5+ years of office administration experience, including event coordination
• Excellent organizational and multitasking skills
• Strong attention to detail and ability to work independently
• Experience managing confidential information with professionalism
• Great communication and interpersonal skills
• Proficiency in Microsoft Office
• Mandarin/Cantonese language skills are highly desirable

What We Offer

• Competitive salary, comprehensive benefits, and performance-based incentives
• Opportunities for professional growth in a fast-growing fintech company
• Beautiful office space in mid-town Toronto with stunning city views
• Work in a company that’s a global leader in online brokerage and wealth management

How to Apply

If you are a results-driven individual with a passion for operations and technology in the trading world, we want to hear from you. Please submit your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this role.

Join Moomoo Canada and help shape the future of retail trading in Canada!

Disclaimer:

Moomoo Financial Canada (MFC) is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We welcome applications from all qualified individuals, including but not limited to those from racialized communities, Indigenous peoples, persons with disabilities, and members of the LGBTQ+ community.

MFC is committed to providing reasonable accommodations throughout the recruitment process in accordance with the Accessibility For Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage, please let us know, and we will work with you to meet your needs.

All employment offers are contingent upon meeting any applicable regulatory, licensing, or background check requirements. Candidates must be legally authorized to work in Canada at the time of application.