Office and Artistic Coordinator

Alliance for Arts and Culture; British Columbia; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player in the performing arts is seeking a proactive Office and Artistic Coordinator to support various departments in preparation for the upcoming season. This role offers a unique opportunity to learn the inner workings of a professional theatre while contributing to exciting events and auditions. Ideal candidates will possess strong organizational skills, effective communication abilities, and a keen interest in theatre administration. Join a dynamic team that values creativity and collaboration, and make a meaningful impact in the vibrant arts community.

Qualifications

• Strong organizational and multi-tasking abilities are essential.
• Excellent written and interpersonal communication skills are required.

Responsibilities

• Organizing and facilitating auditions and events.
• Data entry, archival organization, and assisting with production administration.

Skills

Organizational Skills

Written Communication

Verbal Communication

Proficiency in Microsoft Office Suite

Attention to Detail

Curiosity and Proactive Attitude

Education

Studies in Arts Administration or Theatre Arts

Tools

Microsoft Excel

Job description

Driven by a passion to serve its audiences in bold and innovative ways, Gateway Theatre enriches the quality of life in Richmond and surrounding communities by creating outstanding artistic offerings and by serving as a dynamic hub for the performing arts. To achieve our organizational mission and connect with the changing population of Richmond, we employ staff with eclectic and multifaceted expertise. As a group, we take risks, empower, go beyond, and listen. We embrace difference as something that challenges our understanding and provokes our growth. If you won’t settle for the expected, you have found your crew.

Reporting jointly to the Executive Producer and the Facilities Manager, the Office and Artistic Coordinator will support Gateway departments with administrative duties in preparation for the 2025/2026 season, including summer auditions, events, and general season administration. Occasionally, opportunities for training and collaboration with other department managers may also be available.

We seek a curious candidate eager to learn how a professional theatre operates by working across multiple departments with a proactive and collaborative approach. Strong organizational, written, and verbal communication skills are essential, along with an interest in theatre administration, technical production, and theatre education.

Responsibilities:

• Organizing and facilitating auditions
• Attending and supporting summer artistic events as needed
• Data entry and record keeping
• Archival organization
• Research and development for upcoming events
• Assisting with production administration
• Performing general administrative duties across departments
• Other duties as assigned by supervisor

Qualifications:

• Excellent written and interpersonal communication skills
• Strong organizational and multi-tasking abilities
• Proficiency in Microsoft Office Suite, especially Excel
• Keen interest in theatre, performance, or events
• Ability to work independently and as part of a team
• Attention to detail
• Curiosity and proactive attitude towards projects

Assets (not required):

• Experience in theatre
• Knowledge of Cantonese or Mandarin
• Studies in Arts Administration or Theatre Arts
• Experience in special events

This position is funded through the Canada Summer Jobs program. The applicant must:

• Be between 18 and 30 years old at start of employment
• Commit to the full 8-week work period
• Not hold another full-time job (>30 hours/week)
• Not attend full-time classes during employment
• Have satisfactory Criminal Record and Vulnerable Sector Checks
• Be legally eligible to work in Canada

Interested candidates with relevant transferable skills are encouraged to apply.

How to Apply:

Send your resume and cover letter to Samara Van Nostrand at [e-mail] by 11:59 pm on May 19, 2025. Only shortlisted candidates will be contacted for interviews.