Office Agent, Principal Class - Accounts payable Agent.e de bureau, classe principale aux compt[...]

Central Québec School Board; Quebec; On-site; CAD 45,000 - 65,000; Full time

Job summary

Join a vibrant finance department at Central Québec School Board as an Office Agent, overseeing administrative support staff and coordinating essential financial operations. This role involves validating budgets, preparing reports, and ensuring effective communication within the team and community. If you seek a challenging and rewarding career where your contributions truly matter, we invite you to apply!

Qualifications

• Experience in administrative tasks and oversight is preferred.
• Ability to perform complex financial tasks and reports.
• Strong skills in communication and teamwork.

Responsibilities

• Coordinate team tasks, verify quality, and ensure deadlines are met.
• Prepare financial reports and document validation.
• Communicate with public regarding payments and procedures.

Skills

Organizational skills

Communication

Data analysis

Education

High school diploma or equivalent

Tools

Word processors

Databases

Spreadsheets

Job description

We are seeking a dynamic and skilled Office Agent to join our finance department team, serving the vibrant Naskapi community.

Job percentage : 100%

THE POSITION

The primary and usual role of the employee in this job class is to organize, direct, and oversee the work carried out by the members of their team, which consists of administrative support staff. This job class also includes employees who, as part of their main and regular duties, perform highly specialized tasks characterized by the complexity, expertise, and autonomy they require. If you’re looking for a career that is both challenging and rewarding—where your work truly matters—apply today to become a cornerstone of our financial operations!

RESPONSIBILITIES

• Coordinate the work, assign tasks, verify them, and provide feedback on their quality; ensure deadlines are met; oversee the onboarding of new staff.
• Set the work schedule for their sector according to received instructions; remind relevant individuals, whether internal or external to the organization, of upcoming deadlines.
• Perform complex and specialized tasks; select, prepare, and verify data; prepare documents, statements, and reports that involve data entry, interpretation when needed, and research both within and outside the organization.
• Communicate with the public or staff, particularly regarding payment or collection procedures, or any other matter within their area of responsibility.
• Provide suggestions and recommendations to improve operational processes.
• Use a computer and various necessary software such as word processors, databases, spreadsheets, and in-house programs; conduct internet research; use email. May be called upon to assist colleagues with software and programs related to shared work tasks.
• Perform any other related duties, as needed.

Main Tasks

• Validation of budget codes – invoices and VISA credit cards
• Validation of expense reimbursement requests
• Validation of travel account reimbursement requests
• Preparation of various quarterly and annual financial reports
• Calculation and monitoring of post-secondary allowances related to Naskapi students

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