Office Administrator- Toronto Office

Cinter Career Services, LLC; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking an Office Administrator to support operations in a dynamic office environment. This role involves managing vendor relationships, overseeing office supplies, and ensuring compliance with safety protocols. You will be responsible for maintaining inventory, coordinating deliveries, and assisting with facilities-related tasks. Ideal candidates will have strong organizational and communication skills, along with the ability to work independently. Join a forward-thinking company that values efficiency and teamwork, and make a significant impact in a supportive role that keeps the office running smoothly.

Qualifications

• 2 years of related experience in office administration required.
• Strong vendor management and organizational skills are essential.

Responsibilities

• Manage vendor interactions and maintain office equipment inventory.
• Coordinate deliveries, access cards, and emergency supplies.

Skills

Vendor Management

Verbal Communication

Written Communication

Organizational Skills

PC Skills (Word, Excel, Sharepoint)

Independent Work

Tools

iOffice Software

Job description

Client: Financial Services
Location: Toronto, ON
Title: Office Administrator
Salary: 55-65K
FT/PT: Full Time
Individuals will need a valid driver’s license.

Job Description for Toronto office support position

Responsibilities

• Keeping track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc. to make sure it's all accounted for.
• Manage any vendor that comes into the building, including
  • HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitive
  • Shredder companies doing weekly/bi-weekly pickups
  • Fedex/UPS/DHL orders
  • ISP inspections and updates
  • Manage pantry products (water dispenser, ice machine), put in service requests
  • Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices
• Monthly print count readouts 4-5x/month for a vendor (Canon)
• Requesting and distributing parking or building access cards to employees
• Find and keep track of any physical keys in the old fireproof safe
• Ordering any printer ink/toner/paper
• Coffee and water orders for employees/guests
• Maintaining contact with a vendor who stocks our medicine cabinet and services our on-site AED machine
• Weekend work that usually requires over a week of prep not including associated IT tickets (sending emails to office members, posting reminders in kitchen/doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building
• Answering door for any deliveries or guests
• Do inventory checks on emergency supplies at all workstation desks upon request from other facilities
• Update iOffice software which keeps track of seating charts, new users, etc.
• Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs.
• Take over responsibilities of being office fire warden in case of emergency evacuation, require separate safety training and certification
• Other Facilities related matters that may arise.

Minimum Job Requirements

• 2 years of related experience
• Strong vendor management skills
• Strong verbal and written communication skills
• Good organizational skills
• PC Skills — Word, Excel, Sharepoint
• Ability to work independently