Office Administrator- Temporary Medical relief with the potential for On-call

GFL Environmental Inc.; North Bay; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in environmental services is seeking an Office Administrator. This temporary position involves managing front office operations, coordinating special waste documentation, and ensuring billing accuracy. Ideal candidates will have strong organizational and communication skills, along with relevant experience in office administration. Join a supportive team dedicated to optimizing office services and contributing to environmental sustainability.

Qualifications

• 2-4 years of related experience and/or training.
• 1-2 years supervisory and customer service experience.

Responsibilities

• Manage front office activities including reception and mail handling.
• Create and maintain monthly commodity reports and billing processes.
• Train new staff on branch procedures and customer service.

Skills

Organizational Skills

Leadership

Communication

Education

High School Diploma

BS/BA in Office Administration

Tools

MS Office

ERP

AS400

Tower Systems

Job description

Office Administrator Position

The Office Administrator is responsible for managing front office activities, including reception, mail handling, large purchasing requests, and facilities management. They also oversee office services, develop programs for optimal utilization of services and equipment, arrange internal office moves, and coordinate office meetings.

This role is a Temporary Medical relief position with the potential for on-call work in the future.

Key Responsibilities:

1. Support the branch in meeting division and Home Office goals, requests, and requirements, including audit requirements.
2. Manage scale house operations and coordinate special waste documentation.
3. Create and maintain monthly commodity reports, process rebates, and complete recycling scrap reconciliation forms.
4. Process municipal PI’s, track them, and update the quarterly billing spreadsheet.
5. Handle manual municipal and commercial billing processes.
6. Enter new residential accounts and work orders into the ERP system.
7. Process credits and sales adjustments within established limits.
8. Assist with collections, accounts payable, disposal, and fuel reconciliation as needed.
9. Ensure billing accuracy, including roll-off work orders, and process manual billing accounts into the ERP system.
10. Prepare month-end reports such as landfill accruals and commodity reports, ensuring accuracy and timeliness.
11. Order and maintain office supplies inventory.
12. Assist supervisors and managers with payroll processing for branch personnel.
13. Update employee data sheets, scan ADP reports into HRIS, and maintain employee records.
14. Train new staff on branch procedures, customer service, and computer systems.
15. Conduct new hire orientations, prepare and verify new hire packets, and send them to the Home Office.
16. Coordinate public relations and customer service events.
17. Provide backup for incoming calls and direct messages appropriately.
18. Comply with all applicable laws, regulations, policies, and directives.
19. Perform other duties as requested by management.

Knowledge, Skills, Abilities, and Competencies:

• High school diploma; BS/BA in office administration or relevant experience preferred.
• 2-4 years of related experience and/or training.
• 1-2 years supervisory and customer service experience.
• Knowledge of office management procedures and basic accounting principles.
• Excellent organizational, leadership, interpersonal, and communication skills.
• Proficiency in MS Office and office management software (ERP, etc.).
• Experience with AS400 and Tower systems is a plus.
• Ability to lift/move up to 10 pounds regularly and up to 20 pounds occasionally.

Physical and Mental Demands:

• Visual requirements include close, distance, color, peripheral vision, depth perception, and focus adjustment.
• Sitting and standing for 5 or more hours.
• Ability to lift/move up to 10 pounds regularly and 20 pounds occasionally.

Working Conditions:

• Indoor office environment (95% of the time).
• No travel expected.
• Moderate noise level.

We appreciate your interest. Only those selected for an interview will be contacted.

GFL is an equal opportunity employer. For accommodations, contact [e-mail].