Office Administrator / Receptionist

Oracle RMS Insurance Risk Management Services Inc.; Whitby; On-site; CAD 40,000 - 55,000; Full time

Job summary

Oracle RMS, a leading insurance brokerage in Canada, seeks a highly organized Office Administrator & Receptionist for their Whitby location. The role involves supporting daily operations, managing office supplies, and providing excellent customer service. Ideal candidates will thrive in a dynamic setting with excellent communication skills and a proactive approach to problem-solving. The company fosters a vibrant culture and offers a robust benefits package including medical, dental, RRSP matching, and an onsite gym.

Benefits

Medical Benefits

Dental Care

Vision Care

Disability Insurance

Extended Health Care

RRSP Matching

Employee Assistance Program

Tuition reimbursement program

Access to onsite gym

Qualifications

• 1-2 years of experience in a receptionist or administrative role.
• Reliable access to a vehicle for commuting.

Responsibilities

• Order office supplies and organize deliveries.
• Provide general support to the COO as needed.
• Greet and assist visitors in a professional manner.

Skills

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Professional demeanor with a focus on customer service

Team-oriented and adaptable to changing priorities

Education

Post-secondary education is an asset

Tools

Microsoft Office Suite

VOIP phone systems

Job description

Want to be part of one of the Top 10 Insurance Brokerages in Canada? Looking for a role that will help you grow and advance your career? At Oracle RMS, we are a fun, energetic and fast-paced insurance brokerage growing with a need to fill new roles within the Oracle RMS family. Our unique culture encourages employees to enroll in higher education, webinars and training for professional growth and qualify for more advanced positions in the company. We have a flexible work environment and offer a strong benefits and vacation package.

We are looking for a highly organized and professional Office Administrator & Receptionist to support the daily operation of our Whitby office. This role is idea for someone who thrives in a dynamic environment and has a proactive approach to problem-solving.

In this role you will be responsible for:

• Order office supplies and groceries; receive and organize deliveries
  
• Coordinate maintenance of office equipment, cleaning services, and other operational needs
  
• Act as the primary contact for vendors and IT regarding equipment issues
  
• Support the organization of staff lunches and occasional events at the Whitby office
  
• Provide general support to the COO as needed
  
• Maintain a clean, organized, and efficient office space
  
• Greet and assist visitors, ensuring a professional and welcoming environment
  
• File, organize, and maintain physical and electronic records
  
• Answer and direct incoming client calls and emails with professionalism
  
• Other project as assigned
  
  
  
  

Requirements

• Post-secondary education is an asset but not required
  
• 1–2 years of experience in a receptionist or administrative role
  
• Excellent verbal and written communication skills
  
• Strong organizational and multitasking abilities
  
• Professional demeanor with a focus on customer service
  
• Team-oriented and adaptable to changing priorities
  
• Experience with VOIP phone systems is preferred
  
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)
  
• Reliable access to a vehicle for daily commuting to the Whitby office
  
• Able to commute to Head Office occasionally as required
  
  
  
  

Benefits

At Oracle RMS, we offer excellent a robust benefits and vacation package that covers

• Medical Benefits
  
• Dental Care
  
• Vision Care
  
• Disability Insurance
  
• Extended Health Care
  
• RRSP Matching
  
• Employee Assistance Program
  

Oracle RMS fosters a vibrant and supportive company culture, offering a dynamic environment where employees can thrive both professionally and personally. The company hosts numerous fun events throughout the year, creating a sense of community and camaraderie among team members. Oracle RMS also provides excellent benefits, including an RRSP matching program that helps employees plan for their financial future, an Employee Assistance Program (EAP) to support their well-being, and a tuition reimbursement program to encourage continuous learning and growth. Additionally, employees can stay active and healthy with access to an onsite gym, further enhancing the work-life balance Oracle RMS is known for.

Salary will be commensurate with experience. We thank all applicants but only those being considered will be contacted.

Oracle RMS is an equal opportunity employer, we welcome applications from qualified individuals from all backgrounds. Persons who require accommodation during the recruitment process may indicate so on their application.

Persons who require accommodation during the recruitment process may indicate such upon applying.