Office Administrator/Receptionist

NGE Sports; Toronto; On-site; CAD 35,000 - 50,000; Full time

Job summary

A luxury design studio in Toronto seeks a Receptionist to be the first point of contact for clients and visitors. This role requires a positive attitude, strong organizational skills, and experience in providing excellent customer service. You will manage front desk operations, support administrative functions, and maintain a welcoming atmosphere that aligns with the studio's brand.

Qualifications

• Previous experience in an administrative or receptionist role, preferably in a luxury or hospitality environment.
• Strong problem-solving abilities and initiative.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Greet clients and visitors in a professional manner.
• Manage front desk duties to ensure smooth operations.
• Provide administrative support and assist in scheduling appointments.

Skills

Communication

Organizational Skills

Customer Service

Tools

Microsoft Office Suite

Google Workspace

Job description

Do you excel at making lasting first impressions while keeping everything running smoothly behind the scenes?

AtStudioMunge,wetransformspacesfortheworld’sleadingluxurybrandsanddiscerningclientele.Ourworkblendsarchitecture,landscaping,interior,andproductdesign,creatingimmersive,thoughtfullycraftedenvironmentsthatleavealastingimpact.

We’reseekinganexceptionalReceptionisttojoinourteam!Asthefirstpointofcontactforvisitorsandclients,yourpositiveattitudeandhospitalitywillsetthetoneforawelcoming,professionalatmosphere.You’llberesponsibleformanagingfrontdeskduties,ensuringsmoothoperations,andkeepingourcreativestudiorunningefficiently.

Ifyou'reateamplayerwithapassionfororganizationandaflairforcustomerservice,wewanttohearfromyou!

JobOverview:

TheReceptionistwillplayacrucialroleinmaintainingthesmoothdailyoperationsoftheofficeandprovidingawarm,professional,andwelcomingatmosphere.Thepositionrequiresahighlevelofprofessionalism,organizationalskills,andtheabilitytomanagemultipletasksefficientlyinafast-pacedenvironment.Youwillbethefirstpointofcontactforvisitorsandclients,whilealsosupportingadministrativefunctionsandinternalofficetasks.

KeyResponsibilities:

• FrontDesk&VisitorManagement:Greetclients,visitors,andguestsinawarm,professionalmanner,reflectingthehigh-endbrandofStudioMunge.
• Answeranddirectincomingcalls,takemessagesandprovideinformationasneeded.
• Managemeetingandconferenceroomschedules,ensuringsmoothcoordinationforclientandinternalmeetings.
• AdministrativeSupport&OfficeOrganization:Provideadministrativesupport,includingfiling,documentmanagement,andorganizingofficesupplies.
• Handleincomingandoutgoingmail,packages,anddeliveries.
• Assistinschedulingappointmentsandmanagingstaffcalendars.
• Assistwithpreparationandcoordinationofclientmeetingsandevents,includingsettinguproomsandarrangingrefreshments.
• DataEntry&Record-Keeping:Assistwithmaintainingaccuraterecordsofclientcontacts,appointments,andcommunicationlogs.
• Performdataentrytasksrelatedtoofficeoperations,ensuringthatfilesanddocumentsarecorrectlyorganizedinbothdigitalandphysicalformats.
• KitchenandOfficeSuppliesManagement:Managetheofficekitchen,ensuringcleanlinessandstockingofessentialitems,suchassnacks,beverages,andkitchensupplies.
• Overseetheupkeepandoperationofthecoffeemachineandotherkitchenappliances,coordinatingmaintenanceasnecessary.
• Regularlyorderofficesupplies,ensuringthatstocklevelsareadequateandwell-maintained.
• Coordinatewithvendorsforoffice-relatedordersandsupplies.
• ClientRelations&Communication:Serveasaliaisonbetweenthestudioandclients,assistingwithclientinquiriesandprovidingexcellentcustomerservice.
• EnsureclientcommunicationsarealignedwithStudioMunge’sluxurybrandingandservicestandards.
• TeamCollaboration&OfficeSupport:Collaboratewiththedesign,operations,andmanagementteamstoensuretheefficientoperationofthestudio.
• Assistwithplanningandorganizingin-houseeventsorexternaleventsinvolvingthecompany.
• Helpcoordinatelogistics,catering,andset-upformeetingsorclientpresentations,makingsurethateverythingisreadybeforeguestsarrive.
• Ensurethestudioenvironmentremainsorganized,welcoming,andreflectiveofStudioMunge’sdesignethos.

Qualifications:

• Experience:Previousexperienceinanadministrativeorreceptionistrole,preferablyinaluxury,design,orhospitalityenvironment.
• Experiencehandlingofficesupplies,kitchenmanagement,andvendorcoordinationishighlydesirable.
• Knowledgeoforwillingnesstolearnofficemanagementandprojecttrackingsystems.
• Skills:Excellentcommunicationandinterpersonalskillswiththeabilitytomaintainaprofessionaldemeanoratalltimes.
• Strongorganizationalandmultitaskingskillswithkeenattentiontodetail.
• Abilitytoworkindependentlywhilealsocollaboratingeffectivelywithateam.
• Proficientinofficesoftware,includingMicrosoftOfficeSuiteandGoogleWorkspace.
• Strongproblem-solvingabilitiesandinitiative.
• Discretionandconfidentialitywhenhandlingsensitiveinformation.

PersonalAttributes:

• Apassionforluxury,design,andcustomerservice.
• ProfessionalappearanceanddemeanorinlinewithStudioMunge’sprestigiousbrand.
• Proactive,positiveattitude,withtheabilitytohandlemultipletasksefficientlyinabusyenvironment.
• Abilitytomaintaincomposureandprovideawelcomingenvironmentforclientsandstaff

Toshareyourpassion,experience,andcreativitywithus,weinviteyoutoapplybysendingusacoverletterhighlightingwhyyouwouldbetheperfectcandidate,anup-to-daterésumé.

We look forward to meeting you!