Office Administrator/Reception

TEEMA Solutions Group; Whitby; On-site; CAD 30,000 - 60,000; Full time

Job summary

An insurance brokerage in Whitby is seeking an Administrative Assistant to provide support in daily office operations. Key duties include managing office supplies, vendor relations, and assisting the COO. The ideal candidate has strong verbal and written communication skills, organizational abilities, and a customer service focus. This role offers excellent benefits, a robust vacation package, and a supportive work environment.

Benefits

Medical Benefits

Vision Care

Disability Insurance

Extended Health Care

RRSP Matching Program

Employee Assistance Program

Tuition reimbursement program

Onsite gym

Qualifications

• 1–2 years of experience in a receptionist or administrative role.
• Reliable access to a vehicle for commuting to the office.
• Able to commute to Head Office occasionally as required.

Responsibilities

• Order office supplies and groceries; receive and organize deliveries.
• Coordinate maintenance of office equipment and cleaning services.
• Act as primary contact for vendors and IT.
• Support organization of staff lunches and events.
• Provide general support to the COO as needed.
• Maintain a clean and efficient office space.
• Greet and assist visitors.
• File, organize, and maintain records.
• Answer and direct incoming client calls and emails.

Skills

Verbal communication skills

Written communication skills

Organizational abilities

Customer service focus

Multitasking abilities

Adaptability

Education

Post-secondary education

Tools

Microsoft Office Suite

VOIP phone systems

Job description

Want to be part of one of the Top 10 Insurance Brokerages in Canada?Looking for a role that will help you grow and advance your career? At Oracle RMS, we are a fun, energetic, and fast-paced insurance brokerage growing with a need to fill new roles within the Oracle RMS family. Our unique culture encourages employees to enroll in higher education, webinars, and training for professional growth and qualify for more advanced positions in the company. Oracle RMS is Great Places To Work certified!

At Oracle RMS, we hold an unwavering commitment to our clients, ensuring your needs are exceeded at every turn. Our dedication goes beyond mere professionalism; it's rooted in genuine care and concern for your well-being. We strive to cultivate relationships built on trust and integrity, where your success and security are our utmost priorities. As a result, you’ll have the peace of mind knowing that we’ve got your future protected.

We are guided by the principles ofintegrity and trust, fostering aculture of carethat extends to both our clients and our team. At Oracle RMS, we believe incollaborative growth, where every employee is empowered to contribute, learn, and thrive together.

In this role you will be responsible for;

Order office supplies and groceries; receive and organize deliveries

Coordinate maintenance of office equipment, cleaning services, and other operational needs

Act as the primary contact for vendors and IT regarding equipment issues

Support the organization of staff lunches and occasional events at the Whitby office

Provide general support to the COO as needed

Maintain a clean, organized, and efficient office space

Greet and assist visitors, ensuring a professional and welcoming environment

File, organize, and maintain physical and electronic records

Answer and direct incoming client calls and emails with professionalism

Other project as assigned

Qualifications

Post-secondary education is an asset but not required

1–2 years of experience in a receptionist or administrative role

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Professional demeanor with a focus on customer service

Team-oriented and adaptable to changing priorities

Experience with VOIP phone systems is preferred

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)

Reliable access to a vehicle for daily commuting to the Whitby office

Able to commute to Head Office occasionally as required

At Oracle RMS, we offer excellent a robust benefits and vacation package that covers

Medical Benefits

Vision Care

Disability Insurance

Extended Health Care

RRSP Matching Program

Oracle RMS fosters a vibrant and supportive company culture, offering a dynamic environment where employees can thrive both professionally and personally. The company hosts numerous fun events throughout the year, creating a sense of community and camaraderie among team members.

Oracle RMS also provides excellent benefits, including an RRSP matching program that helps employees plan for their financial future, an Employee Assistance Program (EAP) to support their well-being, and a tuition reimbursement program to encourage continuous learning and growth. Additionally, employees can stay active and healthy with access to an onsite gym, further enhancing the work-life balance Oracle RMS is known for.

Salary will be commensurate with experience. We thank all applicants but only those being considered will be contacted.

Oracle RMS is an equal opportunity employer, we welcome applications from qualified individuals from all backgrounds. Persons who require accommodation during the recruitment process may indicate so on their application.

Persons who require accommodation during the recruitment process may indicate such upon applying.