Office Administrator, Part-Time

Cmhheli; Alberta; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading company in outdoor adventures is seeking a part-time Office Administrator. This role involves managing reception, providing administrative support, and ensuring smooth office operations. Ideal candidates will have a background in administration with a focus on detail and effective communication skills.

Qualifications

• At least 2 years’ experience in an administrative role.
• Experience in the ski industry or outdoor activities preferred.

Responsibilities

• Answer and direct incoming calls professionally.
• Manage mail distribution and coordinate office logistics.
• Process invoices and reconcile month-end expenses.

Skills

Integrity

Problem-solving

Attention to detail

Effective communication

Professionalism

Confidentiality

Proficiency in Microsoft Office

Ability to prioritize

Team-oriented

Education

Post-secondary education or equivalent training

Tools

Microsoft Office

Job description

Join to apply for the Office Administrator, Part-Time role at CMH Heli-Skiing & Summer Adventures

Position Overview

The Office Administrator, Part-Time is the first point of contact for our CMH guests. The primary functions include receiving and directing incoming calls, managing the reception area, and providing administrative support such as data input, ordering supplies, and maintaining office equipment. This role is part-time, primarily scheduled for Fridays and Saturdays, with no remote work options.

Essential Duties And Responsibilities

1. Answer and direct incoming calls professionally.
2. Manage mail distribution and coordinate office logistics.
3. Assist with weekly meetings and maintain office equipment.
4. Handle lost and found processing, petty cash reconciliation, and pass tracking.
5. Process invoices, office purchases, and reconcile month-end expenses.
6. Open/close office, manage directories, and oversee office supplies.
7. Coordinate office maintenance, onboarding, and event support.
8. Support guest waiver processing and assist guest services teams as needed.
9. Participate in health, safety, and sustainability initiatives.
10. Support emergency response and field program activities as required.

Minimum Qualifications

• Post-secondary education or equivalent training.
• At least 2 years’ experience in an administrative role.
• Experience in the ski industry or outdoor activities preferred.

Key Competencies

• Integrity, discretion, and problem-solving skills.
• Attention to detail and data accuracy.
• Effective communication skills.
• Professionalism and confidentiality.
• Proficiency in Microsoft Office and ability to learn new software.
• Ability to prioritize in a fast-paced environment.
• Team-oriented with a strong work ethic.

Working Conditions

• Ability to lift up to 20 pounds occasionally.
• Manual dexterity for office equipment operation.
• Work during evenings, weekends, and holidays as needed.
• Occasional travel to CMH areas and industry events.