OFFICE ADMINISTRATOR / DEAL SECRETARY

Forestwood Real Estate Inc.; Mississauga; On-site; CAD 60,000 - 68,000; Full time

Job summary

A reputable medium-sized real estate brokerage in Mississauga is seeking a full-time Office Administrator/Deal Secretary. The role includes managing office responsibilities, supporting real estate transactions, and providing excellent service to customers and agents. Candidates should be eager to learn and work well in a fast-paced environment.

Qualifications

• Enjoy working with people and new technology.
• Positive attitude and desire to help others.
• Ability to work independently while meeting deadlines.

Responsibilities

• Communicating with real estate agents regarding deal documents.
• Finalizing property sales and managing financials.
• On-boarding new agents and processing payments.

Skills

Schedule Management

Education

Adequate level of computer proficiency

Job description

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Description:

A medium-sized real estate brokerage with a great reputation located in East-Central Mississauga (Cawthra & Burnhamthorpe) is looking for an Office Administrator/Deal Secretary full-time (10am-5pm) in a modern, professional office setting. The successful candidate should be enthusiastic, eager to learn and have a friendly approach towards customers, agents and business partners. We will provide on-the-job training and development opportunities. If you are looking for an interesting job in a high-paced real estate environment then this position is for you!

Responsibilities:

• Communicating with real estate agents regarding deal documents
• Reviewing real estate agreements for completeness and accuracy
• Finalizing property sales and providing payment to all parties
• Invoicing co-operating brokerages for commission
• Completing monthly bank account reconciliations
• Managing company financials and preparing straightforward financial reports
• On-boarding new agents and processing their monthly office payments
• Communicating promptly with other professional offices
• Ability to work independently in a while meeting deadlines
• Uploading listings to the MLS
• Changing listing status on MLS
• Developing marketing and promotional materials for listings and agent recruiting
• Following up with agents about outstanding documents
• Preparing and sending commission invoices
• Preparing payroll & Accounts payable
• Managing emails
• Corresponding with real estate agents, brokerages & lawyers
• Taking care of office facilities, supplies and organization

Hours of Work:

• Full Time with Some Flexibility, 10:00am to 5:00pm, 35 hours/week Monday to Friday

Skills:

• Effectively manage your schedule to achieve amazing amounts of important work

Qualifications:

• Adequate level of computer proficiency
• You enjoy working with new technology
• Enjoy working with people
• You radiate warmth when answering the phone
• Positive attitude and desire to help others

Nice to have, but not required:

• Experience in administration in the real estate industry

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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