Office Administrator / Bookkeeper in Markham | $50k-$60k / annually (2025-07-28)

IS2 Staffing Services; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

A staffing services company is seeking a highly organized Office Administrator / Bookkeeper for a hands-on role in Markham. The ideal candidate has at least 2 years of experience in accounting or office administration, is proficient in QuickBooks and Microsoft Office, and possesses strong organizational skills. The position offers a salary range of $50,000 to $60,000 with benefits like extended health care and paid time off.

Benefits

Extended health care

On-site parking

Paid time off

Qualifications

• 2+ years of experience in accounting or office administration.
• Solid understanding of day-to-day financial processes.
• Experience in a collaborative and fast-paced setting.

Responsibilities

• Monitor outstanding payments and prepare aging reports.
• Balance bank accounts and resolve discrepancies.
• Prepare client invoices for audits and reporting.
• Manage purchase orders and vendor coordination.
• Welcome visitors and assist with scheduling.
• Coordinate meeting room bookings and office maintenance.

Skills

Organizational skills

Communication skills

Proficiency in QuickBooks Online

Proficiency in Microsoft Office Suite

Fluency in English

Knowledge of Mandarin

Knowledge of Cantonese

Education

Diploma or degree in Accounting or Business Administration

Job description

We are seeking a highly organized and detail-oriented Office Administrator / Bookkeeper to join our team at our customer site located in Markham. This is a hands-on, in-person role that plays a key part in ensuring the smooth operation of both the financial and administrative functions.

The ideal candidate will have a minimum of 2 years of experience in accounting, office administration, or a related field, with a solid understanding of day-to-day financial processes and general office support. This position is well-suited for someone who enjoys working in a collaborative environment, takes the initiative, and thrives in a fast-paced setting.

Responsibilities :

• Monitor outstanding payments, prepare aging reports, and follow up with clients.
• Balance bank accounts, credit cards, and petty cash. Resolve discrepancies and support accurate financial records.
• Prepare client invoices and ensure proper documentation for audits and reporting.
• Manage purchase orders, vendor coordination, and procurement documentation.
• Welcome visitors, answer phone calls, and assist with scheduling and meeting room bookings.
• Filing, data entry, and coordinating maintenance for office equipment.
• Coordinate meeting room bookings and support internal scheduling.

Qualifications :

• Diploma or degree in Accounting, Business Administration, or a related field.
• 2+ years of experience in accounting or office administration.
• Proficient in QuickBooks Online and Microsoft Office Suite.
• Strong organizational and communication skills.
• Fluent in English (required); Mandarin and/or Cantonese (preferred).

Pay : $50,000.00-$60,000.00 per year

• Extended health care
• On-site parking
• Paid time off

Language :

• Chinese – Cantonese and/or Mandarin (preferable)

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