office administrator

Perfect Air Solutions Ltd.; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A dynamic opportunity within an established organization seeking an administrator to streamline office operations. Responsibilities include implementing administrative procedures, managing budgets, and supervising staff. Successful candidates will demonstrate strong organizational skills and experience with a variety of software tools to enhance operational efficiency.

Qualifications

• 1 to less than 7 months experience required.
• Must be bondable.
• Experience in accounting preferred.

Responsibilities

• Implement and review new administrative procedures.
• Oversee payroll administration and office services.
• Delegate work to office support staff.

Skills

Administrative procedures

Conflict resolution

Inventory control

Budget planning

Education

College diploma (3 months to less than 1 year)

Tools

QuickBooks

MS Office

SharePoint

Accounting software

Google Drive

Job description

• Education : College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience : 1 to less than 7 months

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Computer and technology knowledge

• Quick Books
• SharePoint
• Social Media
• Accounting software
• Inventory control software
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive
• LinkedIn

Area of specialization

• Accounting

Security and safety

• Bondable

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities