office administrator

Moving Wheels Freight Inc.; Winnipeg; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic Office Administrator to enhance their operational efficiency. This role involves overseeing administrative procedures, managing a team of over 20 personnel, and ensuring compliance with policies and regulations. The ideal candidate will possess exceptional organizational skills, be adept at multitasking, and thrive in a fast-paced environment. You will play a crucial role in coordinating office services, preparing budgets, and training staff, making this an exciting opportunity for someone looking to make a significant impact in a supportive and collaborative workplace.

Qualifications

• Experience in project coordination and administrative procedures.
• Strong organizational and interpersonal skills essential for team management.

Responsibilities

• Review and evaluate administrative procedures and delegate tasks.
• Coordinate office services and prepare operating budgets.
• Train staff and oversee administrative procedures.

Skills

Interpersonal Skills

Time Management

Flexibility

Organizational Skills

Multitasking

Conflict Resolution

Education

First Aid Certificate

Tools

MS Office

Quick Books

Social Media

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Job Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Coach
• Monitor and evaluate

Supervision: More than 20 people

Certificates, Licences, Memberships, and Courses: First Aid Certificate

Computer and Technology Knowledge: Electronic mail, Quick Books, Social Media, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word

Area of Work Experience: Project coordination

Security and Safety: Criminal record check

Transportation / Travel Information: Own vehicle; Public transportation is available

Work Conditions and Physical Capabilities: Ability to work independently, fast-paced environment, work under pressure

Personal Suitability: Efficient interpersonal skills, flexibility, organized, reliability, ability to multitask, time management, integrity, team player