Office Administrator

Onyx Therapeutics; Whitby; On-site; CAD 60,000 - 80,000; Part time

Job summary

A busy psychotherapy clinic in Whitby is seeking an Administrative Specialist for a 4-month part-time contract. The ideal candidate will support daily operations, manage client interactions, and ensure smooth administrative processes. Join a dedicated team committed to high-quality client care and office efficiency.

Benefits

Calm work environment

Supportive team

Opportunities for ongoing training

Fixed and consistent work schedule

Qualifications

• Exceptional customer service and communication skills.
• Strong problem-solving abilities and proactive attitude.
• High attention to detail and organizational skills.

Responsibilities

• Greet and welcome clients warmly.
• Schedule and manage appointments using JaneApp.
• Manage payroll, staff invoicing, and record keeping.

Skills

Customer service

Communication

Problem-solving

Attention to detail

Organizational skills

Tools

JaneApp

Job description

We are currently hiring for a 4-month contract position beginning in August, with workdays on Monday, Tuesday, and Thursday from 9 : 00 AM to 3 : 00 PM . Our ideal candidate is open to continued work, when the contract ends with potential for full-time hours.

About Onyx Therapeutics

Onyx Therapeutics is a busy psychotherapy clinic providing services to individuals, couples, and families. We are a compassionate and dedicated team committed to high-quality care and exceptional client service. We maintain rigorous recruitment standards to ensure every team member is a strong cultural fit and contributes meaningfully to the clinic's ongoing success. We’re excited to welcome an Administrative Specialist who will play a key role in supporting the daily operations of our growing clinic.

Key Responsibilities

• Greet and welcome clients warmly
• Provide professional and responsive customer service
• Handle phone and email inquiries promptly
• Connect clients to appropriate therapists using basic assessment skills
• Uphold confidentiality and privacy standards
• Schedule and manage appointments using JaneApp (training provided)
• Manage payroll, staff invoicing, and record keeping (training can be provided)
• Coordinate with therapists and staff to ensure smooth operations
• Assist with billing, payment processing, and accounts receivable
• Perform weekly deposit reconciliations and resolve discrepancies
• Keep financial records accurate and up to date
• Maintain financial discretion and confidentiality
• Daily office tidying to ensure a pristine environment
• Develop and refine systems for office efficiency
• Handle supply ordering and inventory management
• Receive and organize deliveries and stock items appropriately

What You’ll Need to Succeed

• Exceptional customer service and communication skills
• Strong problem-solving abilities and a proactive attitude
• Previous experience in administration or customer service
• Experience with financial reconciliation and record keeping
• High attention to detail and organizational skills
• Proficiency with software tools for financial and administrative tasks
• Ability to multitask in a fast-paced environment
• Friendly and professional demeanor
• Capacity to work both independently and collaboratively
• Integrity and discretion in handling confidential information
• Understanding of sales and value-based client interactions
• Physical capability to climb stairs / lift 30 lbs

Why Join Onyx Therapeutics?

• A calm and peaceful work environment
• A supportive and collaborative team
• Opportunities for ongoing training and professional growth
• A fixed and consistent work schedule

Job Type : Part-time contract

Salary : $18.00-$23.00 per hour

Work Location : In person, Whitby ON

How to Apply

If you're proactive, organized, and thrive in a calm environment while helping others, we’d love to hear from you.

To apply, send your resume and cover letter to :

Only applications that include both a resume and cover letter will be considered.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Part-time

Job function

Job function

Administrative

Mental Health Care

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