Office Administrator

The Sutherland Group of Companies; West Kelowna; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading company in the forestry and heavy duty repair industry is seeking a proactive Office Administrator for a part-time, in-office role. The position involves executive support, office operations, and travel coordination, offering a collaborative team environment and opportunities for growth.

Benefits

Stable weekday schedule with no weekend work

Opportunity for full-time transition

Friendly, collaborative team environment

Supportive leadership and open-door culture

Qualifications

• 2+ years experience in office administration or executive support.
• Proficiency with Google Workspace, Microsoft Office, and QuickBooks.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the President's calendar and meeting bookings.
• Book travel for managers and staff.
• Order and manage office supplies.

Skills

Communication

Organization

Multitasking

Discretion

Tools

Google Workspace

Microsoft Office

QuickBooks

HubSpot

Job description

We're looking for a proactive and detail-oriented Office Administrator to join our team in a part-time, in-office capacity. Reporting directly to the President, you'll play a key role in keeping our operations running smoothly — from coordinating travel and supporting the executive team, to keeping the office stocked, organized, and humming along.

If you're a multitasker who thrives in a fast-paced environment and loves being the go-to person for all things admin, this role is for you.
The Sutherland Group values more than simply providing industry-renowned services to our clients. We put the happiness, success, and growth of our team members and community first. Join us in our commitment to elevate and innovate in the Forestry, Heavy Duty Repair, Transportation, Drilling & Blasting, and Marine Services industry.

POSITION BENEFITS

• Stable weekday schedule with no weekend work (Monday to Friday, 8:00 AM – 1:00 PM (25 hours/week))
• Opportunity for this role to become full time as the position evolves
• Friendly, collaborative team environment
• Opportunity to contribute across multiple departments
• Supportive leadership and open-door culture

KEY RESPONSIBILITIES

Executive & Admin Support

• Manage the President’s calendar and meeting bookings
• Handle email communications and light correspondence
• Track and enter expenses into spreadsheets and QuickBooks
• Prepare and format documents, presentations, and reports
• Maintain confidential files and records

Travel Coordination

• Book travel for managers, field staff, and drivers
• Handle credit card authorizations and track hotel receipts
• Coordinate with departments on travel documentation

Office Operations

• Order and manage office supplies
• Liaise with contractors for office maintenance and repairs
• Accept and log deliveries and shipments
• Cover front-desk phones

Onboarding & IT Coordination

• Assist IT team with desk setups and laptop distribution for new hires
• Ensure office equipment is ready for new staff

Communications & Events

• Support company events
• Assist with CRM (Customer Relationship Management) updates

Qualifications

• 2+ years of experience in office administration or executive support
• Proficiency with Google Workspace, Microsoft Office, and QuickBooks
• Excellent written and verbal communication skills
• Strong organization and multitasking ability
• Discretion in handling confidential information
• Bonus: Familiarity with HubSpot or CRM tools

JOIN THE TEAM

This position offers an excellent opportunity for growth and advancement within our organization. If you are a self-starter, have a positive attitude, and are eager to learn, we encourage you to apply.

Visit our website to learn more about The Sutherland Group

THE SUTHERLAND GROUP

The Sutherland Group of Companies is a specialized integrated network of heavy industry experts, with an offering that extends from equipment and logistics through to people and safety, in service of high-performing customers in the civil, forestry, transportation, and marine industries in search of complex supply chain solutions.

For nearly 30 years, we have worked to position The Sutherland Group as a heavy industry leader, not only with our partners, but from within. We are proud to prioritize the success of our team members by offering a diversified workplace, competitive compensation plans, benefits, training, and ongoing growth opportunities.