Office Administrator

ForeverYoung Chiropractic; Tyendinaga, Kingston; On-site; CAD 35,000 - 50,000; Full time

Job summary

A family-focused chiropractic wellness center in Ontario is seeking a vibrant Office Administrator to join their team. The role involves scheduling appointments, responding to inquiries, and maintaining records. This position starts as full-time maternity leave coverage and transitions to a part-time role. Candidates should have a bubbly personality and team spirit, and a High School Diploma or GED is required. Training is available for the right candidate.

Qualifications

• High School Diploma or GED.
• Related experience preferred but not required; training available.
• Willingness to apply with a cover letter and resume.

Responsibilities

• Respond to inquiries via phone calls, emails, and social media.
• Schedule appointments.
• Input reports and paperwork.
• Track payments and create receipts.
• Maintain filing system.
• Participate in team meetings and events.

Skills

Bubbly personality

Team oriented

Ability to prioritize and multi-task

Strong communication skills

Comfortable with children

Knowledge of administrative procedures

PC knowledge

Knowledge of Excel and Google Drive

Responsible

Punctual

Education

High School Diploma or GED

Tools

Excel

Google Drive

Job description

We are actively seeking a vibrant and motivated Office Administrator to join our team. We are a local family-owned, family-focused chiropractic wellness centre that has practiced for 17+ years. We have two locations that are both within multi-business complexes, one is in Kingston’s west-end and the other one on the Tyendinaga Mohawk Territory. If you are looking for a fun-loving, high-energy practice and thrive in a team setting, we want you to apply! This position is a full time maternity leave coverage for both clinic locations and then a part time permanent position in the Kingston location following maternity leave coverage. Please drop off your cover letter and resume at either location! Kingston: 510 Canatara Court or Shannonville: 14 York Road.

Responsibilities

• Respond to inquiries via phone calls, emails, and social media platforms
• Schedule appointments
• Inputting of reports and paperwork
• Take and track payments via debt, credit, cash, and e-transfers
• Create and email receipts
• Prepare and track patient care plans in software
• Maintain filing system
• Opening and closing duties
• Attend and participate in weekly team meetings
• Be available and take part at our quarterly Vision Days and yearly AGM
• Attends and actively participate in personal and/or professional growth seminars on the occasional weekend
• Attends and participates in “expos” the practice manifests every year. These usually occur on the weekends or in the evening and are booked months in advance

Skills

• Bubbly personality actively looking for ways to help people
• Team oriented
• Ability to prioritize, multi-task, and problem solve
• Ability to communicate with variety of people, both verbally and in writing
• Comfortable interacting with babies and children
• Knowledge of administrative and clerical procedures
• Knowledge of PC
• Knowledge of Excel spreadsheets, Google drive
• Responsible
• Punctual

Requirements

• High School Diploma or GED
• Related experience preferred, but not necessary. Willing to train the right candidate
• To apply: Please drop off your resume and cover letter between our hours of operation

Monday- Kingston 7am-10:30am & 2:30pm-5:00pm

Wednesday- Kingston 7am-10:30am & 2:30pm-5:30pm