Office Administrator

EllisDon; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

EllisDon is seeking an Office Administrator in Toronto to support management and enhance office efficiency. The role includes a range of administrative tasks and requires strong communication and time-management skills. This opportunity provides a competitive compensation package, promotes continuous learning, and values diversity and inclusion.

Qualifications

• Minimum 2 years related experience required.
• Proficiency with office applications and aptitude for new software.
• Ability to maintain confidentiality of company information.

Responsibilities

• Ensure efficient day-to-day operations of the office.
• Administrative duties including generating memos and maintaining databases.
• Contribute to creating a safe and healthy office environment.

Skills

Computer skills

Written communication

Verbal communication

Time management

Multitasking

Education

College level education or equivalent

Tools

Office applications

Job description

Connect with us LinkedIn, Instagram, Facebook, Twitter

Thinking about a change?

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in.

Reporting to the General Manager, the Office Administrator will ensure the efficient day-to-day operations of the office and support the work of management supervisory and other contract staff.

You As An 'Office Administrator’ Will

• Administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, sorting and distributing incoming mail, ensuring adequate volume of office supplies.
• Greet office visitors, answer and direct phone calls and emails, field inquiries from clients, and support office efficiency by reporting and collaborating with Management.
• Maintain client databases, track accounts, and assist with copying and distributing documents.
• General office administrative support, including support of scheduling of meetings and appointments of Management.
• Payroll support, time and labour, and financial management support
• Team Support, including FM Help Desk, People & Culture and Health & Safety, scheduling of training.
• Contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with EDFS Services’ and New Toronto Courthouse's health and safety policies, code of conduct and applicable legislation.
• Maintaining training records, supporting documents for all filing tasks
• Ordering and supporting receipt of material deliveries
• This role may support Management, as well as Estimators where applicable.
• Utilize protective equipment provided and perform task risk assessment to identify and report hazards.
  
  

Is this the right role for you?

• College level education or equivalent
• Minimum 2 years related experience.
• Demonstrable computer skills
• Work well within a team setting.
• Exemplary employment and attendance record.
• Superb written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems.
• Ability to maintain confidentiality of company information.
• Familiarity with basic Project Management practices would be an asset.
  
  

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.